Executive Assistant with Asana Proficiency (PH)

2 hours, 14 minutes ago
Full-time
Senior
Operations
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised

Description

  • Manage complex calendars and schedules across multiple time zones, including recurring and ad-hoc meetings.
  • Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
  • Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-up.
  • Organize and prepare meetings by setting agendas, taking notes, and tracking action items.
  • Participate in team and leadership meetings to stay aligned on priorities and business activities.
  • Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
  • Handle confidential information with discretion and professionalism.
  • Support scheduling for internal events, onboarding sessions, and other one-off projects.
  • Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Requirements

  • Proficiency in Asana is required.
  • Experience using Google Calendar, Gmail, and Slack is required.
  • Experience working on a Mac operating system is required.
  • Minimum of 3 years of experience as an Executive Assistant to C-level leaders or in a similar role supporting multiple leaders across different time zones.
  • Bachelor's degree or certificate course is required.
  • Excellent phone, email, and instant messaging communication skills.
  • Excellent written and verbal English communication skills at B2 level or higher.
  • Strong organizational and time management skills.
  • Tech-savvy with familiarity in desktop sharing, cloud services, VoIP, word processing, spreadsheets, and online calendars.
  • Able to work a graveyard shift.
  • USB headset with noise cancellation, working webcam, and a computer with at least 1.8 GHz processor, 4GB RAM, and stable internet of at least 25 Mbps cable with 10 Mbps backup is required.

Benefits

  • Health insurance (HMO).
  • Performance incentives.
  • Paid training.
  • 100% work-from-home setup.
  • Upskilling opportunities and career growth potential.
  • Inclusive culture and exceptionally supportive team.
  • Job security and stability.
  • Holiday and overtime pay.

Interested in this position?

Apply directly on the company website

Apply Now

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