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Executive Assistant US-Based Part Time

6 hours, 8 minutes ago
United States
Part-time
Senior
Executive Assistant
Customer and Technical Support
ClickUp JIRA Mailchimp
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 367

Description

  • Manage and organize emails, messages, and Microsoft Teams chats into prioritized task lists for the executive.
  • Gather context and information before escalating issues, filtering urgency and importance appropriately.
  • Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency.
  • Attend important client meetings, take notes or transcripts, capture action items, and relay relevant updates to programmers and staff.
  • Summarize only critical information and updates the executive needs to know.
  • Track client requests, project progress, equipment orders, pending fixes, and follow-ups.
  • Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates.
  • Escalate concerns and issues only when necessary.
  • Provide executive assistance support, including reminders, calendar awareness, and meeting prioritization.
  • Help protect the executive’s time through critical thinking, organization, and proactive decision-making.

Requirements

  • 5+ years of related experience.
  • Strong organizational and multitasking skills in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Strong customer service mindset with experience handling staff and client communications.
  • Proven ability to work independently and think critically.
  • Good judgment with the ability to prioritize urgency and importance.
  • Proactive, self-managing, and highly organized.
  • Experience attending meetings, taking notes, and tracking follow-ups or action items.
  • Strong English proficiency in reading, writing, and speaking with a neutral accent.
  • Ability to create boundaries and help protect executive bandwidth.
  • Schedule flexibility to occasionally attend important meetings as needed.
  • Intermediate-level Microsoft Teams experience.
  • Willingness to learn JIRA, Mailchimp, ClickUp, Chatwoot, company-specific workflows, and industry-specific terminology.
  • Technical setup including a USB noise-canceling headset, working webcam, a computer with at least a 1.8 GHz processor and 4GB RAM, and internet speeds of at least 25 Mbps cable with 10 Mbps backup.

Benefits

  • Performance incentives.
  • Job security and stability.
  • Paid training.
  • Inclusive culture.
  • Upskilling opportunities.
  • 100% work-from-home.
  • Exceptionally supportive team.
  • Opportunities for career growth.
  • Fun work environment.
  • Holiday and overtime pay.

Interested in this position?

Apply directly on the company website

Apply Now

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