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Executive Assistant to the CEO - Strategic & Operational Partner

21 hours, 4 minutes ago
China
Full-time
Lead
Executive Assistant
Business Intelligence
Notion
Apply Now
Wing Assistant

Wing Assistant

Wing Assistant: Your dedicated assistant for businesses and executives, offering affordable support for essential tasks to drive business growth.

Professional Services
51-250
Founded 2017
$2M raised
View All Jobs 438

Description

  • Act as the primary point of contact and buffer for the CEO, managing internal and external communications.
  • Maintain full awareness of the CEO’s priorities, deadlines, and active projects.
  • Manage complex calendars across multiple time zones and adapt to constant schedule changes.
  • Coordinate international travel arrangements, itineraries, and logistics.
  • Gather data across departments to build executive reports, dashboards, and presentations.
  • Audit workflows and metrics to identify gaps, inefficiencies, and process improvements.
  • Research and synthesize complex information into concise briefs for decision-making.
  • Support financial tracking, expense management, budget auditing, and financial reporting.
  • Monitor key financial indicators and cross-departmental deliverables to keep projects on budget and on schedule.
  • Handle confidential business and financial information with discretion.

Requirements

  • Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or Strategic Coordinator.
  • Ability to step into a fast-moving environment on day one without extensive training.
  • Exceptional analytical thinking, logic, and problem-solving ability.
  • Ability to anticipate needs and work proactively and autonomously.
  • High adaptability, resilience, and composure in fast-changing, high-pressure environments.
  • Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
  • Willingness and technical setup to work asynchronously across a shifting global schedule.
  • Advanced proficiency with modern workspace tools such as Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, and project management platforms.

Interested in this position?

Apply directly on the company website

Apply Now

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