Administrative Assistant

16 hours, 50 minutes ago
Full-time
Junior
Operations
Voltus

Voltus

Voltus is a leading company that helps commercial and industrial customers maximize their energy revenue through demand response programs. By leveraging their award-winning technology, Voltus pays users to reduce electricity consumption, creates new re...

Electric Utilities
251-1K
Founded 2016
$66M raised

Description

  • Provide administrative support to two Executive Assistants supporting multiple C-Suite leaders.
  • Schedule meetings, manage calendars, file expense reports, arrange travel, and prepare presentations and reports.
  • Assist with planning and coordinating team events across North America, including logistics with hotels, venues, and restaurants.
  • Prepare PowerPoint presentations, including materials for the weekly all-staff Veritas meeting.
  • Download and distribute daily mail from a virtual mailbox and manage phone message routing.
  • Organize documents, meeting recordings, and data hygiene in the company drive.
  • Serve as a point of contact for employee inquiries and route requests to the appropriate resources.
  • Provide limited administrative support to Senior Vice Presidents and Vice Presidents.
  • Cover executive assistant duties during vacations, short absences, or periods of high workload.
  • Complete other administrative priorities and special projects as assigned by management.

Requirements

  • 2+ years of experience as an administrative assistant, executive assistant, or office manager.
  • Proficiency with Microsoft Office, Google Workspace, Slack, and internet-based communication tools.
  • Ability to quickly learn new software, including through online tutorials.
  • Strong critical thinking skills and a collaborative approach to problem solving.
  • Customer-service-oriented mindset with adaptability to changing business priorities.
  • Ability to work in a fast-paced, high-growth, deadline-driven, team-oriented virtual environment.
  • Passion for energy and climate issues.
  • Self-starter with the ability to identify and prioritize urgent needs.
  • Ability to handle confidential and sensitive information with discretion.
  • Excellent written and verbal communication skills, strong attention to detail, and reliable internet connectivity.
  • Must be authorized to work from a home location in the US or Canada; visa sponsorship and transfers are not provided.

Benefits

  • Base salary of $55,000-$65,000 USD annually, commensurate with experience.
  • 10% annual bonus.
  • Equity.
  • Leave for full-time employees.
  • Parental leave.
  • Comprehensive benefits package supporting health, wellness, and financial security.
  • Remote work with the expectation to work primarily from your home country.

Interested in this position?

Apply directly on the company website

Apply Now

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