RemoteLeaf Logo
Log in Sign up

Administrative Assistant

1 month, 1 week ago
United States, Canada
Full-time
Junior
Administrative Assistant
Operations
Apply Now
Voltus

Voltus

Voltus is a leading company that helps commercial and industrial customers maximize their energy revenue through demand response programs. By leveraging their award-winning technology, Voltus pays users to reduce electricity consumption, creates new re...

Electric Utilities
251-1K
Founded 2016
$66M raised
View All Jobs 14

Description

  • Provide administrative support to two Executive Assistants supporting multiple C-Suite leaders.
  • Schedule meetings, manage calendars, file expense reports, arrange travel, and prepare presentations and reports.
  • Assist with planning and coordinating team events across North America, including logistics with hotels, venues, and restaurants.
  • Prepare PowerPoint presentations, including materials for the weekly all-staff Veritas meeting.
  • Download and distribute daily mail from a virtual mailbox and manage phone message routing.
  • Organize documents, meeting recordings, and data hygiene in the company drive.
  • Serve as a point of contact for employee inquiries and route requests to the appropriate resources.
  • Provide limited administrative support to Senior Vice Presidents and Vice Presidents.
  • Cover executive assistant duties during vacations, short absences, or periods of high workload.
  • Complete other administrative priorities and special projects as assigned by management.

Requirements

  • 2+ years of experience as an administrative assistant, executive assistant, or office manager.
  • Proficiency with Microsoft Office, Google Workspace, Slack, and internet-based communication tools.
  • Ability to quickly learn new software, including through online tutorials.
  • Strong critical thinking skills and a collaborative approach to problem solving.
  • Customer-service-oriented mindset with adaptability to changing business priorities.
  • Ability to work in a fast-paced, high-growth, deadline-driven, team-oriented virtual environment.
  • Passion for energy and climate issues.
  • Self-starter with the ability to identify and prioritize urgent needs.
  • Ability to handle confidential and sensitive information with discretion.
  • Excellent written and verbal communication skills, strong attention to detail, and reliable internet connectivity.
  • Must be authorized to work from a home location in the US or Canada; visa sponsorship and transfers are not provided.

Benefits

  • Base salary of $55,000-$65,000 USD annually, commensurate with experience.
  • 10% annual bonus.
  • Equity.
  • Leave for full-time employees.
  • Parental leave.
  • Comprehensive benefits package supporting health, wellness, and financial security.
  • Remote work with the expectation to work primarily from your home country.

Interested in this position?

Apply directly on the company website

Apply Now

Similar Roles

Staffing For Doctors

Medical Administrative Assistant and Insurance Verification Specialist

Staffing For Doctors Health Care Providers & Services

A Louisiana behavioral health practice is hiring a Medical Administrative Assistant and Insurance Verification Specialist to manage patient intake, insurance approvals, chart preparation, and daily front-office operations.

Philippines United States Full-time Junior Administrative Assistant Operations Specialist
HIPAA
2 days, 20 hours ago
IWMI

Consultant - Senior Administrative Coordinator (Event Management and Planning)

IWMI 251-1K Professional Services

IWMI is hiring a Consultant – Senior Administrative Coordinator to support the Water, Climate Change and Resilience program with planning and delivering major international events, partnerships, and strategic engagements.

Sri Lanka Contract Senior Administrative Assistant
2 days, 20 hours ago
Virtual Assistance Services

Marketing Administrative Assistant

Virtual Assistance Services 11-50 Professional Services

A boutique Australian marketing agency is hiring a Marketing Administrative Assistant to support its Managing Director and wider team with operations, campaign coordination, and creative content production.

Philippines Full-time Junior Administrative Assistant
ClickUp HubSpot Mailchimp WordPress
2 days, 20 hours ago
Assist World

Project Estimator/ Receptionist

Assist World IT Services

Assist World is hiring a part-time Project Estimator/Receptionist to support a tiling industry business with front-desk, administrative, and estimating duties as the role grows over time.

Philippines South Africa Part-time Junior Administrative Assistant Customer Support
$7k-$10k
CRM
2 days, 20 hours ago

You're on a roll! Sign up now to keep applying.

Sign Up

Already have an account? Log in

Used by 14,729+ remote workers