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Marketing Administrative Assistant

3 weeks ago
Philippines
Full-time
Junior
Administrative Assistant
Marketing and Growth
ClickUp HubSpot Mailchimp WordPress
Apply Now
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016
View All Jobs 27

Description

  • Manage daily administrative tasks, including scheduling, email handling, file organization, and internal documentation.
  • Support the Managing Director with task coordination, scheduling, and follow-ups.
  • Attend internal meetings, take accurate minutes, and update action items in ClickUp.
  • Assist with client reporting, basic research, and maintenance of staff records in BrightHR.
  • Schedule and publish digital content across social media channels using Sendible.
  • Maintain the content calendar and support newsletters and email campaigns in HubSpot and Mailchimp.
  • Perform basic WordPress updates and simple page modifications.
  • Develop presentations, proposals, and marketing offers from internal briefs.
  • Support campaign execution and reporting analytics for the marketing team.
  • Design branded marketing collateral, LinkedIn assets, carousels, and basic GIFs, and assist with simple video editing.

Requirements

  • Proven experience in an administrative support, marketing assistant, or executive assistant role.
  • Professional proficiency in Canva, including creating carousels, banners, and basic video edits.
  • Intermediate Microsoft Excel skills, including comfort with standard formulas.
  • Strong proficiency across Microsoft Office, especially Outlook for email and calendar management.
  • Exceptional written and verbal communication skills with high attention to detail.
  • Strong organizational and time management skills for competing tasks and deadlines.
  • High professionalism and strict respect for data privacy and confidentiality.
  • Prior experience in a marketing agency environment (preferred).
  • Experience using ClickUp for project tracking and internal task management (preferred).
  • Familiarity with Sendible, HubSpot, Mailchimp, WordPress, or Adobe Creative Suite (preferred).

Benefits

  • Permanent work-from-home setup.
  • Dayshift schedule aligned to Australian Eastern Daylight Time business hours.
  • Part-time to full-time opportunity.
  • HMO coverage.
  • Annual leave.
  • Christmas bonus equivalent to 1 month’s wage, pro-rated.

Interested in this position?

Apply directly on the company website

Apply Now

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