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People Specialist

13 hours, 18 minutes ago
United States
Full-time
Mid Level
People Operations
Project and Program Management
Apply Now
Vocate Education Solutions

Vocate Education Solutions

Vocate Education Solutions is a nonprofit organization dedicated to enhancing education, training, and workforce development. With over 130 years of combined expertise, Vocate focuses on delivering integrated career training and workforce solutions, particularly for underserved populations and high-demand fields like healthcare. The organization serves more than 20,000 adult learners nationwide and has supported over 100,000 graduates in achieving career success. As a parent and supporting organization, Vocate collaborates with various institutions, including Ultimate Medical Academy, Nasium Training, Global Education Group, and American Institute. Its services encompass career training, vocational instruction, continuing medical education, and employer collaboration to connect talent with workforce needs. Vocate aims to strengthen organizations and industries by closing skills gaps and providing essential support for learners and partner organizations.

education management
51-200
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Description

  • Prepare executive agendas, briefing materials, presentations, and follow-up communications while maintaining confidentiality.
  • Coordinate executive recruiting activities, including scheduling, candidate communications, interview materials, and external search-firm partnerships.
  • Manage executive calendars, complex scheduling, meeting logistics, notes, action items, and stakeholder follow-up.
  • Coordinate People Team and enterprise project timelines, deliverables, communications, and documentation.
  • Develop and maintain organizational charts and workforce planning materials supporting organizational design and future-state planning.
  • Support People Team programs, leadership meetings, listening sessions, town halls, surveys, engagement activities, and reporting.
  • Coordinate executive travel, administrative tasks, and expense reporting accurately and in compliance with policies.
  • Plan and execute workforce events, meetings, and activities that promote engagement and collaboration.
  • Coordinate internal stakeholders and external vendors on meetings, communications, scheduling, and projects.
  • Identify and advance continuous improvement opportunities, including automation and self-service solutions for team members and leaders.
  • Follow applicable federal, state, accreditation, Department of Education, and internal compliance requirements and escalate concerns appropriately.

Requirements

  • High school diploma or equivalent; an associate degree or equivalent education and experience is preferred.
  • 4–6 years of progressive administrative, executive support, or related professional experience.
  • Experience supporting senior leaders while independently managing complex, competing priorities.
  • Exceptional organizational, prioritization, time-management, attention-to-detail, and follow-through skills.
  • Excellent written and verbal English communication skills across all organizational levels.
  • Strong discretion, judgment, professionalism, composure, and diplomacy when handling sensitive or time-sensitive matters.
  • Ability to anticipate needs, solve problems proactively, adapt to shifting priorities, and manage risks and dependencies.
  • Strong proficiency with Microsoft Office, especially Word, Excel, and PowerPoint; advanced proficiency and Teams experience preferred.
  • Experience supporting a senior executive or working in Human Resources/People functions is preferred.
  • SHRM or another relevant certification is preferred.
  • Ability to contribute to a diverse and inclusive work environment and demonstrate computer literacy.
  • Ability to work fully remotely with a quiet home office, hard-wired high-speed internet, occasional onsite travel, and occasional evening or weekend flexibility.

Benefits

  • Salary range of $75,000–$80,000 USD, based on experience and qualifications.
  • Fully remote work arrangement with occasional onsite travel.
  • Medical, prescription, dental, and vision coverage, with UMA subsidizing medical benefits.
  • Flexible spending or health savings account options, life insurance, disability coverage, supplemental insurance, and an employee assistance program.
  • 15 days of accrued paid time off in the first year, 9 paid holidays, and 1 day of volunteer time off.
  • 401(k) eligibility after 90 days of employment for team members age 18 or older.
  • Pet insurance and identity theft protection.

Interested in this position?

Apply directly on the company website

Apply Now

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