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Executive Assistant - US Experience

4 hours, 47 minutes ago
Mexico, Colombia, Honduras
Full-time
Mid Level
Executive Assistant
Marketing and Growth
Copywriting CRM Email Marketing Notion
Apply Now
Vivant Business Phone Systems

Vivant Business Phone Systems

Vivant Corp offers turnkey communication solutions with a 100% uptime guarantee for internet and phone services. Their highly available phone system ensures uninterrupted connectivity for businesses, backed by free support, maintenance, and unlimited c...

Diversified Telecommunication Services
11-50
Founded 2012
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Description

  • Manage the CEO’s calendar, inbox, priorities, and follow-ups independently with minimal supervision.
  • Develop targeted lead lists using tools such as Apollo, RocketReach, Hunter.io, and LinkedIn.
  • Validate and cleanse contact data using ZeroBounce or similar tools.
  • Launch, manage, and optimize outbound campaigns through Lemlist or comparable platforms.
  • Handle email campaigns end to end, including list building, copywriting, sequencing, and reporting.
  • Maintain accurate and clean CRM data in real time.
  • Prepare briefs, research presentations, and partnership dossiers with actionable recommendations.
  • Coordinate with vendors, legal teams, and internal departments to move tasks forward.
  • Manage contract preparation and follow-ups to ensure timely completion.
  • Oversee podcast and event logistics, including guest sourcing, outreach, scheduling, and setup.

Requirements

  • At least 3 years of experience as an Executive Assistant or in Operations/Marketing Support.
  • Hands-on experience with Apollo, RocketReach, Hunter.io, LinkedIn, ZeroBounce, Lemlist, or similar tools.
  • Strong knowledge of outbound marketing, lead generation, and CRM management.
  • Proven ability to work independently with minimal supervision.
  • Proficiency in Google Workspace, Notion, Zoom, and Canva.
  • Comfortable using AI tools to improve productivity and output quality.
  • Excellent written and verbal communication skills in English.
  • Experience supporting U.S.-based executives is preferred.
  • Background in SaaS, telecommunications, or restaurant technology is preferred.
  • Proven track record managing outbound campaigns with measurable results is preferred.

Benefits

  • Attractive salary in USD, competitive within the LATAM market.
  • Performance-based incentives tied to outcomes rather than activities.
  • Paid vacation and recognition of local holidays.
  • Opportunities for career advancement within a rapidly growing company.
  • Full-time schedule of 8 hours per day.
  • Work hours overlapping with U.S. Central Time (Dallas).
  • Shift may be evening or night, depending on location.

Interested in this position?

Apply directly on the company website

Apply Now

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