Operations & Admin Coordinator - UK hours

3 hours, 32 minutes ago
Full-time
Mid Level
Customer and Technical Support

VirtuHire

VirtuHire is a staffing and recruiting company focused on helping businesses hire remote South African talent. It offers hiring support and employee management services including onboarding, payroll, compliance, and employer-of-record support.

Staffing / Recruiting
11-50
Founded 2019

Description

  • Manage and coordinate internal workflows, tasks, and documentation across teams.
  • Support operational processes across sales, client onboarding, and service delivery.
  • Maintain internal systems, trackers, and reporting dashboards to monitor operational metrics.
  • Assist with scheduling, meeting coordination, and team logistics.
  • Identify and implement process improvements to streamline operations and increase efficiency.
  • Assist with client onboarding and ongoing account administration.
  • Coordinate communication between clients and technical teams and track project progress to ensure deadlines are met.
  • Prepare reports, proposals, and client-facing documentation.
  • Maintain and update CRM systems (e.g., HubSpot) and ensure data accuracy across sales pipelines and customer records.
  • Support finance and commercial teams with invoicing, purchase orders, expense tracking, revenue/deal reporting, and provide ad hoc support to leadership (presentations, SOPs, marketing coordination).

Requirements

  • 3–6+ years of experience in operations, admin, or business support roles.
  • Experience in a tech, SaaS, IT services, or startup environment (highly preferred).
  • Experience supporting remote and international teams.
  • Strong organisational skills and the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • High attention to detail and a process-driven, proactive mindset.
  • Comfortable working across multiple systems and tools.
  • Familiarity with CRM systems (e.g., HubSpot), Google Workspace or Microsoft Office (especially Excel), and project management tools (Asana, ClickUp, Monday, etc.).

Interested in this position?

Apply directly on the company website

Apply Now

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