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Executive Assistant - US hours

2 weeks, 2 days ago
South Africa
Full-time
Senior
Executive Assistant
Operations
Asana
Apply Now

VirtuHire

VirtuHire is a staffing and recruiting company focused on helping businesses hire remote South African talent. It offers hiring support and employee management services including onboarding, payroll, compliance, and employer-of-record support.

Staffing / Recruiting
11-50
Founded 2019
View All Jobs 51

Description

  • Manage the principal’s calendar, appointments, travel, reminders, correspondence, email follow-ups, meeting preparation, notes, and action items.
  • Maintain executive task lists and track delegated commitments through completion.
  • Coordinate with controllers, property managers, attorneys, CPAs, lenders, vendors, family members, and other stakeholders on the principal’s behalf.
  • Handle personal and family administration involving residences, rentals, vehicles, reservations, YPO matters, records, and special projects.
  • Maintain personal and executive files and coordinate documentation with external professionals.
  • Prepare and polish correspondence, presentations, schedules, spreadsheets, reports, and other business documents.
  • Use Outlook, Word, Excel, Asana, ChatGPT Business, Claude for Business, and other AI tools to improve organization and productivity.
  • Learn the principal’s real estate and business activities and own appropriate business, personal, asset management, and special projects.
  • Anticipate needs, exercise sound judgment, and operate independently with strong discretion and follow-through.

Requirements

  • Proven experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar high-level support professional.
  • Strong organizational and time-management skills with the ability to manage competing priorities and deadlines.
  • Exceptional attention to detail, ownership, and task follow-through.
  • Excellent written and verbal English, including the ability to produce polished business documents.
  • Strong judgment and discretion when handling confidential personal and business information.
  • Proactive, resourceful, and able to solve problems independently with limited supervision.
  • Experience coordinating with senior professionals, attorneys, accountants, lenders, vendors, family members, and external stakeholders.
  • Strong proficiency with Microsoft Office, especially Outlook, Word, and Excel.
  • Experience with task or project management platforms such as Asana.
  • Comfort using AI tools such as ChatGPT and Claude for research, organization, communication, and productivity.
  • Ability to learn unfamiliar businesses, assets, systems, and processes quickly.
  • Professional, mature, reliable, and personally accountable.
  • Flexible and comfortable taking on evolving responsibilities and working US hours.

Interested in this position?

Apply directly on the company website

Apply Now

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