Human Resources (HR) Coordinator

1 day, 1 hour ago
Full-time
Mid Level
HR and Recruiting
Virtual Assistance Services

Virtual Assistance Services

VirtualStaff365 is a Melbourne-based outsourcing specialist that helps Australian businesses source, hire, and retain virtual staff. They assist in improving operational efficiency, reducing staffing costs, and growing businesses by providing professio...

Professional Services
11-50
Founded 2016

Description

  • Ensure pre-employment compliance checks are completed, including right-to-work verification, visa documentation, and other employment checks.
  • Maintain accurate employee records across HR and operational systems and conduct regular audits for data integrity and regulatory compliance.
  • Prepare work eligibility and visa status reports to support audit readiness.
  • Manage employee data in SimPro and ensure alignment with Employment Hero.
  • Support managers with employment contracts and onboarding setup.
  • Provide general human resources advice and guidance to the business.
  • Collect, monitor, and file WorkCover notifications and Certificates of Capacity, and follow up on suitable duties information with managers.
  • Prepare employment separation certificates and other offboarding documentation.
  • Support payroll processing, including payroll data preparation and payroll journal entries.
  • Assist with recruitment coordination, including shortlisting, interview scheduling, candidate communication, and diary management.

Requirements

  • Minimum 3 years of experience in a similar HR Coordinator or HR Generalist role.
  • Experience working in a service, logistics, manufacturing, or construction environment.
  • Strong knowledge of Australian employment legislation, pre-employment compliance, and visa verification processes.
  • Hands-on experience using Employment Hero or a similar cloud-based HR software.
  • Excellent organisational skills with the ability to manage multiple administrative and reporting tasks independently.
  • High-level written and verbal English communication skills with the ability to build rapport across diverse teams.
  • Strong proficiency in Microsoft Office 365.
  • Ability to work autonomously and use initiative in a fast-paced environment.
  • Prior formal studies or qualifications in Human Resources (preferred).
  • Experience using SimPro for workforce or project management (preferred).
  • Familiarity with WorkCover claims coordination and injury management administration (preferred).

Benefits

  • Permanent work-from-home setup.
  • Day shift aligned to Australian Eastern Standard Time business hours.
  • Full-time employment.
  • HMO coverage.
  • Annual leave.
  • Christmas bonus equivalent to 1 month's wage, pro-rated.

Interested in this position?

Apply directly on the company website

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