Administrative Assistant

7 hours, 29 minutes ago
Full-time
Junior
Operations
UtiliSave

UtiliSave

UtiliSave is a trusted utility auditing company specializing in finding substantial savings in commercial utility bills. With a team of educated and experienced professionals, UtiliSave uses proprietary software and intricate algorithms to conduct effe...

Professional Services
11-50
Founded 1992

Description

  • Manage calendars, priorities, deadlines, and follow-ups across assigned business units.
  • Convert notes, emails, and spreadsheets into accurate, ready-to-use work products.
  • Maintain organized shared drives, trackers, files, and records.
  • Monitor open items, close loops, and escalate issues early.
  • Communicate professionally with internal and external stakeholders by phone, email, and video.
  • Support research, special projects, and administrative work across operations, client service, and leadership.
  • Handle sensitive information with discretion and sound judgment.
  • Provide unit-specific support such as client relations or data management, based on demonstrated skills.

Requirements

  • 2+ years of experience in an administrative, operations, executive assistant, client-service, or similar support role.
  • Bachelor’s degree required.
  • Excellent written and verbal communication skills.
  • Professional presence across phone, email, and video.
  • Strong attention to detail, organization, follow-through, and problem-solving abilities.
  • Ability to manage multiple priorities independently while collaborating effectively when needed.
  • Strong proficiency in Microsoft Outlook, Excel, Word, and common online collaboration tools.
  • Ability to learn systems quickly and use lists and task-tracking tools effectively.
  • Python programming skills are a plus.
  • Experience in professional services, legal, finance, consulting, or another fast-paced environment is preferred.

Benefits

  • $35,000–$40,000 annual salary, depending on experience.
  • Fully remote, US-based role working EST hours.
  • Health, dental, and vision insurance.
  • 401(k) with company match.
  • Paid time off.

Interested in this position?

Apply directly on the company website

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