Business Executive Assistant (Remote, Full Time)

2 weeks, 2 days ago
Full-time
Mid Level
Project and Program Management
Uptalent

Uptalent

Uptalent is a platform that provides top remote BIM & CAD specialists to help engineering and architectural firms scale efficiently. With a network of 200+ vetted drafters, Uptalent offers world-class processes and cloud-based communications to seamles...

Construction & Engineering
11-50
Founded 2020

Description

  • Manage the CEO’s inbox and serve as the first point of contact for email communications.
  • Schedule meetings, appointments, and other personal and professional calendar items for the CEO.
  • Prepare weekly budget and schedule reports for ongoing projects.
  • Monitor marketing campaign metrics and summarize results for reporting.
  • Provide weekly Asana status updates and track project progress.
  • Organize, clean, and maintain files and documents in Google Drive.
  • Support the CEO with general administrative tasks such as grocery deliveries and personal appointment scheduling.
  • Assist with data organization, reporting, and other operational tasks as the role expands.
  • Support basic market research and data analysis as needed.
  • Help coordinate and potentially manage other virtual assistants in the future.

Requirements

  • Prior experience as an executive assistant.
  • Some experience in real estate, preferably to understand industry terminology.
  • Strong English communication skills and the ability to manage the CEO’s inbox professionally.
  • Proficiency with Google Suite, including Sheets and Docs.
  • Ability to learn and use simple tools such as HubSpot and Asana.
  • Technical proficiency and experience in a fast-paced tech environment is strongly preferred.
  • Ability to clean, migrate, and organize data in Excel and Google Sheets is preferred.
  • Experience setting up or supporting HubSpot integrations is preferred.
  • Ability to read, compile, and report on data from market reports is preferred.

Benefits

  • Competitive compensation based on experience and skills.
  • Flexible working hours.
  • Remote work environment.
  • Access to a network of top-tier clients.
  • Professional development and training opportunities.

Interested in this position?

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