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Executive Assistant

2 weeks, 1 day ago
United States
Full-time
Junior
Executive Assistant
Operations
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Upstart

Upstart

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Banks
1K-5K
Founded 2012
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Description

  • Manage executive calendars based on priorities and guardrails, resolving conflicts and protecting focus time.
  • Own recurring coordination workflows such as meeting scheduling, action tracking, and follow-ups.
  • Prepare and run meetings smoothly by coordinating logistics, confirming attendees, and sharing materials in advance.
  • Drive follow-through on action items by nudging stakeholders and flagging risks when work may slip.
  • Coordinate across stakeholders to gather inputs, schedule efficiently, and keep work moving forward.
  • Manage travel and expenses end-to-end with strong attention to detail.
  • Communicate clearly and professionally, including drafting coordination messages and handling sensitive information with discretion.
  • Maintain organized systems and documentation so information is easy to find and workflows are repeatable.
  • Use tools and technology, including AI, to streamline workflows and reduce manual work.
  • Identify and implement small process improvements that increase efficiency and reduce friction.

Requirements

  • 4+ years supporting leaders in a fast-paced environment with ownership of calendars, meetings, and coordination across stakeholders.
  • Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
  • Experience supporting leaders and coordinating across multiple teams or stakeholders.
  • Proficiency in Google Workspace, including Calendar, Gmail, Docs, Sheets, and Slides.
  • Demonstrated use of tools or technology, including AI, to streamline workflows or reduce manual work.
  • Experience handling sensitive or confidential information with discretion.
  • Demonstrated ability to communicate clearly and professionally with stakeholders through emails, meeting communications, or coordination messages.
  • Experience supporting multiple leaders simultaneously in a fast-paced environment (preferred).
  • Curiosity about new tools and technologies, including AI, with demonstrated experimentation to improve workflows (preferred).
  • Ability to identify and implement process improvements that increase efficiency or reduce manual work (preferred).

Benefits

  • Anticipated base salary range of $82,300 to $113,800 USD.
  • Competitive compensation with bonus opportunities and annual equity grants that vest quarterly.
  • Generous 401(k) plan with Upstart matching $2 for every $1 contributed, up to $15,000 per year.
  • Employee Stock Purchase Plan (ESPP) with discounted stock purchase options for eligible employees.
  • Affordable medical, dental, and vision coverage with multiple plan options, with Upstart covering 90% to 100% of the cost depending on the plan.
  • Health Savings Account contributions from Upstart for eligible plans.
  • Income protection benefits, including company-paid Basic Life, AD&D, and Short- and Long-Term Disability coverage.
  • Paid time off, sick and safe time, and company holidays.
  • Paid family and parental leave.
  • Employee Assistance Program (EAP) offering mental health support and life-centered resources.
  • Annual wellness allowance and annual productivity allowance.
  • Connection and community through team events, onsites, all-company updates, and employee resource groups.
  • Onsite perks including catered lunches and stocked micro-kitchens at office locations.

Interested in this position?

Apply directly on the company website

Apply Now

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