Executive Assistant

2 hours, 2 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and prevent scheduling conflicts.
  • Coordinate meetings using Google Calendar and Microsoft Outlook.
  • Draft, edit, and send professional emails, memos, and responses on behalf of executives.
  • Screen inboxes, calls, and requests and escalate only urgent or important items.
  • Serve as a liaison between executives, clients, and internal teams.
  • Prepare meeting agendas, talking points, and briefing documents.
  • Take notes, track action items, and follow through on meeting outcomes.
  • Coordinate domestic and international travel, itineraries, and last-minute changes.
  • Track executive priorities, ongoing initiatives, deadlines, and follow-ups.
  • Maintain organized digital filing systems, manage document versions, and handle confidential information with discretion.

Requirements

  • 3+ years supporting senior executives.
  • Experience managing complex calendars and travel logistics.
  • Proficiency with Google Workspace and Microsoft Office.
  • Strong written and verbal English communication skills.
  • Ability to manage scheduling across multiple time zones.
  • High level of discretion and confidentiality.
  • Experience in startups, agencies, or high-growth environments preferred.
  • Familiarity with Slack, Zoom, Notion, or Asana preferred.
  • Experience supporting multiple executives preferred.
  • Exposure to project management or operations management preferred.

Interested in this position?

Apply directly on the company website

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