Executive Assistant

6 days, 13 hours ago
Full-time
Senior
Operations
UpGuard

UpGuard

UpGuard is a cybersecurity ratings platform based in Sydney, Australia, specializing in third-party risk management and attack surface monitoring to prevent data breaches and enhance IT security.

Professional Services
51-250
Founded 2012
$47M raised

Description

  • Manage complex calendars across global time zones and protect leadership focus time.
  • Coordinate internal and external meetings across leadership, customer, and cross-functional stakeholders.
  • Support inbox and communication workflows to reduce backlog and ensure timely responses.
  • Organize and maintain task tracking in Asana and keep priorities clear and actionable.
  • Maintain a structured view of top priorities and proactively follow up on key tasks to drive completion.
  • Join selected meetings to capture notes, decisions, and action items, and track follow-through.
  • Prepare agendas, supporting materials, and meeting coordination details as needed.
  • Monitor workflows requiring leadership action, such as approvals and contracts, and ensure timely completion.
  • Plan and manage travel, itineraries, and logistics for revenue leadership.
  • Support planning and execution of off-sites, leadership meetings, and team events, including budgets and expenses.

Requirements

  • Experience as an Executive Assistant supporting senior leaders at VP level or above, ideally across multiple stakeholders.
  • Fluent English, both written and verbal.
  • Exceptional organization and attention to detail.
  • Strong prioritization skills and ability to manage competing demands.
  • Proactive mindset with the ability to anticipate needs and solve problems independently.
  • Clear and effective communication skills across Slack, Asana, and meetings.
  • Ability to operate in a fast-paced, high-growth environment with evolving priorities.
  • Strong time management and accountability with a focus on follow-through and outcomes.
  • Experience in a tech, SaaS, or high-growth startup/scaleup environment preferred.
  • Experience supporting revenue, sales, or customer-facing teams, multiple executives simultaneously, or coordinating international travel and team off-sites preferred.
  • Experience with tools like Asana, Slack, and Google Workspace preferred.

Benefits

  • Monthly lifestyle subsidy for financial, physical, and mental well-being.
  • WFH setup allowance within the first 3 months.
  • $1,500 USD annual Learning & Development allowance.
  • Generous annual leave/PTO.
  • 18 weeks paid parental leave.
  • Personal leave allowance, including sick and carer’s leave.
  • Fully remote working environment.
  • Top-spec hardware and generative AI tool subscriptions provided.

Interested in this position?

Apply directly on the company website

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