Executive Virtual Assistant - Multi-Company CEO Support

20 hours, 23 minutes ago
Contract
Senior
Project and Program Management
Scale Virtually

Scale Virtually

Scale Virtually specializes in providing real estate virtual assistant services by sourcing and integrating skilled talent into businesses, while also offering expert consultation to develop customized processes and training for seamless team building ...

Professional Services
51-250

Description

  • Proactively manage calendars and schedules across multiple companies, adjusting in real time as priorities change.
  • Coordinate CEO-led projects, track deadlines, and resolve bottlenecks to keep initiatives moving forward.
  • Serve as the primary point of contact for internal teams and external clients seeking the CEO.
  • Draft, screen, and initiate executive correspondence with clear escalation when needed.
  • Plan and confirm meetings, conferences, and travel logistics.
  • Prepare agendas, gather supporting materials, and take actionable meeting minutes.
  • Compile reports, presentations, and briefs tailored to the CEO’s needs.
  • Identify workflow inefficiencies and implement approved process improvements across companies.
  • Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives.
  • Handle urgent or unexpected executive tasks independently and escalate only when resolution is not possible.

Requirements

  • 1–2+ years of experience supporting C-suite executives with multi-company responsibilities.
  • Must be able to work independently, prioritize competing demands, and own outcomes.
  • Excellent verbal and written communication skills, with the ability to compose executive-level emails and documents.
  • Strong multitasking and time management skills, including the ability to handle interruptions without losing focus.
  • Comfortable performing voice-based tasks and managing US-aligned schedules during night shift Philippine time.
  • Proficient in Google Suite, including Sheets, Docs, Calendar, and Gmail.
  • Quick learner of new tools and systems, including video/voice conferencing tools and project management or note-taking platforms.
  • Strong critical thinking skills with the ability to anticipate problems, make decisions, and provide solutions.
  • Minimal regional accent preferred for communication on video calls.
  • Application with an introduction video attached will be prioritized.

Benefits

  • Paid Time Off (PTO).
  • HMO coverage.
  • Fully remote work setup.
  • Full-time contractor role with an independent contractor structure.
  • US-aligned night shift schedule for Philippine time zone work.

Interested in this position?

Apply directly on the company website

Apply Now

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