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Executive Assistant

2 weeks, 4 days ago
United States
Contract
Senior
Executive Assistant
Operations
Apply Now
Trivium Group

Trivium Group

Trivium Group is a full-service Amazon Agency and growth partner that specializes in Amazon PPC, Listings Optimizations, Amazon DSP, and more. With a profit-first approach, their mission is to position products strategically for maximum sales on Amazon...

Media
11-50
Founded 2021
View All Jobs 17

Description

  • Manage the CEO’s calendar, schedule, priorities, and inbox with a zero-inbox approach.
  • Draft correspondence, client updates, follow-ups, briefing notes, and meeting agendas.
  • Serve as the gatekeeper and liaison between the CEO and the team.
  • Oversee a remote team and track performance reports, deadlines, milestones, and deliverables.
  • Create and implement SOPs, workflows, and organizational systems.
  • Identify inefficiencies and recommend process improvements proactively.
  • Manage travel arrangements, logistics, expense reporting, and contract preparation.
  • Support budget planning, financial coordination, and other administrative tasks.
  • Coordinate event logistics as needed as the company grows.

Requirements

  • 3–5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO or executive.
  • Proven ability to build systems, SOPs, and organizational processes from scratch.
  • Strong written and verbal communication skills with a professional, clear, and confident style.
  • Exceptional organizational skills and attention to detail.
  • Self-starter who takes initiative and works independently.
  • Comfortable managing and coordinating remote teams.
  • Proficient in Google Suite, including Docs, Sheets, Slides, Calendar, and Gmail.
  • Available to work Monday–Saturday during US Eastern Time hours.
  • Comfortable working as a 1099 independent contractor.
  • Background in automotive, luxury, or high-end service industries is preferred.
  • Spanish and/or Arabic language skills are preferred.
  • Experience with CRM platforms and project management tools is preferred.
  • Event coordination experience is preferred.
  • Experience working with high-profile or celebrity clientele is preferred.

Benefits

  • $70,000–$85,000 per year compensation as a 1099 contractor.
  • Opportunity to grow with a rapidly expanding company.
  • Direct access to and mentorship from the CEO.
  • Work with a high-energy, premium brand in a strong growth phase.

Interested in this position?

Apply directly on the company website

Apply Now

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