Executive Assistant

2 hours, 22 minutes ago
Full-time
Senior
Operations
Databricks

Databricks

Databricks is the pioneering data intelligence platform, empowering organizations worldwide to solve complex data challenges with AI-driven analytics solutions.

IT Services
1K-5K
Founded 2013
$4450M raised

Description

  • Manage complex calendars across international time zones, including team, customer, and internal business partner meetings.
  • Organize and book executive travel, and coordinate invoices and expense submissions.
  • Serve as the primary point of contact for meeting requests from internal and external stakeholders.
  • Maintain accurate records of meeting requests and ensure timely follow-up and closure.
  • Prepare meeting invites with the correct details to support effective outcomes.
  • Support additional executives when coverage gaps arise due to PTO, sickness, maternity leave, or other absences.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Liaise with other organizations to support communication and collaboration.
  • Work directly with U.S.-based EA/AA partners to coordinate scheduling, travel, expenses, and correspondence.
  • Travel as needed to support critical company events.

Requirements

  • 6+ years of applicable executive administrative experience in a global software organization.
  • Strong calendaring experience, with Gmail and Google Calendar experience mandatory.
  • Native-level fluency in Korean and professional working proficiency in English, both written and verbal.
  • Excellent organizational, time-management, and prioritization skills.
  • Strong attention to detail, organization, and process abilities.
  • Strong teamwork and collaboration skills, with the ability to suggest process improvements.
  • Relationship management skills and the ability to build a network across the company.
  • Excellent verbal and written communication skills.
  • Willingness to adjust working hours to the time zones of supported leaders.
  • Ability to communicate clearly and effectively with senior leaders and external partners.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proactive, solution-oriented mindset.

Benefits

  • Comprehensive benefits and perks package.
  • Region-specific benefits information provided by Databricks.
  • Opportunity to support global leadership in a fast-growing data and AI company.

Interested in this position?

Apply directly on the company website

Apply Now

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