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Operations Assistant | Executive Support & Special Projects

4 hours, 7 minutes ago
Mexico, Argentina, Brazil, Colombia, Costa Rica, South Africa
Full-time
Mid Level
Executive Assistant
Project and Program Management
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 367

Description

  • Support leadership with day-to-day operational priorities and special projects.
  • Manage administrative, operational, and coordination tasks across departments.
  • Track action items, follow up on deadlines, and maintain organized records and documentation.
  • Take ownership of assigned projects from start to finish and coordinate cross-functional initiatives.
  • Research solutions, learn new processes, and execute tasks independently.
  • Collect, organize, analyze, and report operational and client-related data.
  • Build and maintain spreadsheets, reports, and KPI tracking for leadership visibility.
  • Assist with content creation, newsletters, LinkedIn posts, presentations, and other marketing materials.
  • Coordinate vendor agreements, contracts, approvals, client requests, and billing follow-up.
  • Assist with onboarding, employee records, PTO tracking, travel, logistics, and event support.

Requirements

  • Previous experience in operations, executive assistance, project coordination, administration, or a related role.
  • Excellent written and verbal English communication skills.
  • Strong organizational, multitasking, and attention-to-detail abilities.
  • Experience working in a remote environment.
  • Ability to manage shifting priorities and deadlines.
  • Strong problem-solving, critical-thinking, and independent judgment skills.
  • High level of professionalism, discretion, and comfort handling confidential information.
  • Proficiency with Google Workspace and productivity tools.
  • Reliable internet connection and a dedicated home office setup.
  • Experience supporting executives, founders, or leadership teams is preferred.
  • Project management, startup, or entrepreneurial environment experience is preferred.
  • Familiarity with AI tools such as ChatGPT or Claude is preferred.
  • Experience with Canva, presentations, reporting, spreadsheet analysis, marketing coordination, HR/people operations, or SOP creation is preferred.

Benefits

  • Fully remote work environment.
  • Position is open to candidates in LATAM and South Africa.
  • Work schedule aligned to U.S. business hours.
  • Direct exposure to experienced company leadership.
  • High level of ownership and autonomy.
  • Opportunity to learn rapidly and grow professionally.
  • Collaborative and entrepreneurial company culture.
  • Meaningful impact on a growing organization.

Interested in this position?

Apply directly on the company website

Apply Now

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