Executive Assistant

16 hours, 59 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
  • Coordinate meetings, calls, travel, and day-to-day scheduling priorities.
  • Draft, proofread, and send executive emails and communications while managing inboxes and screening requests.
  • Prepare meeting agendas, briefing documents, presentations, talking points, notes, and follow-up tracking.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and reimbursements.
  • Track executive priorities, projects, deadlines, and deliverables to keep work on schedule.
  • Conduct research and prepare reports, summaries, and briefing materials for leadership.
  • Maintain organized digital filing systems and support special projects and operational initiatives.
  • Serve as a liaison between executives and clients, vendors, internal teams, and stakeholders.

Requirements

  • 3+ years of Executive Assistant or senior administrative support experience.
  • Experience supporting executives in fast-paced business environments.
  • Proven experience managing complex calendars across multiple time zones.
  • Experience coordinating executive travel and logistics.
  • Proficiency with Google Workspace and Microsoft Office.
  • Strong experience using calendar and scheduling tools such as Google Calendar, Microsoft Outlook, and Calendly.
  • Excellent written and verbal English communication skills.
  • Outstanding organizational, multitasking, and time management abilities.
  • Ability to maintain confidentiality and handle sensitive information professionally.
  • Experience supporting startups, agencies, consulting firms, or high-growth organizations (preferred).
  • Familiarity with Slack, Zoom, Notion, Asana, ClickUp, or similar collaboration platforms (preferred).
  • Experience supporting multiple executives simultaneously (preferred).
  • Exposure to operations, project coordination, or business support functions (preferred).

Benefits

  • Full-time, remote role aligned with U.S. client business hours.
  • High-visibility position supporting senior leadership directly.
  • Opportunity to work closely with decision-makers and executives.
  • Fast-paced, collaborative, and growth-oriented environment.
  • Career growth opportunities into Operations, Project Management, Chief of Staff, or Executive Operations roles.

Interested in this position?

Apply directly on the company website

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