Administrative Assistant

4 weeks, 1 day ago
Full-time
Entry Level
Operations
Remote Raven

Remote Raven

Remote Raven connects clients with highly qualified virtual assistants to quickly fill positions, enabling businesses to focus on core activities with no start-up fees.

Professional Services
11-50

Description

  • Review and accept incoming real estate transaction files submitted by agents for completeness and accuracy.
  • Sort and organize documents into the correct online folders within HomeSmart’s internal platform.
  • Prepare transaction files for broker review according to established timelines and compliance standards.
  • Learn and apply knowledge of real estate documents such as purchase agreements, disclosures, and addenda to categorize files correctly.
  • Communicate professionally with internal team members about missing documents and follow-up items via email.
  • Maintain organized digital records and ensure documents are properly stored and labeled.
  • Flag incomplete, incorrect, or non-compliant files and escalate issues as needed.
  • Support general administrative tasks as directed by the team.
  • Potentially grow into a client- and agent-facing phone support role over time.

Requirements

  • Strong computer literacy and comfort navigating cloud-based platforms and document management systems.
  • High attention to detail with the ability to handle high volumes of documents accurately.
  • Excellent written English communication skills.
  • Ability to learn and comprehend real estate documents, with training provided.
  • Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
  • Reliable internet connection and a professional remote work setup.
  • Prior experience in a real estate, legal, mortgage, or administrative support role is preferred.
  • Familiarity with transaction management platforms such as DocuSign, Dotloop, Skyslope, or similar is preferred.
  • Experience working in a remote, production-based environment is preferred.
  • Proficient in Microsoft Office suite is preferred.

Benefits

  • Full-time position.
  • 100% remote work.
  • Up to $6 per hour compensation.

Interested in this position?

Apply directly on the company website

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