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Executive Assistant

1 month, 1 week ago
South Africa
Full-time
Mid Level
Executive Assistant
Operations
Apply Now
QuickTeam

QuickTeam

QuickTeam Solutions is a leading provider of virtual employees for businesses of all sizes. Our highly trained virtual employees help companies save time and money by offering a wide range of services such as support agents, virtual assistants, project...

Professional Services
1-10
Founded 2022
View All Jobs 21

Description

  • Manage the CEO's complex calendar, schedule meetings and appointments, and proactively resolve conflicts.
  • Monitor, prioritize, draft, and respond to the CEO's emails and correspondence with internal and external stakeholders.
  • Arrange travel logistics, including flights, accommodations, transportation, itineraries, visas, and travel documents.
  • Prepare meeting agendas, coordinate logistics, distribute materials, take minutes, and track follow-up actions.
  • Act as a liaison between the CEO and employees, clients, partners, investors, and other stakeholders.
  • Screen incoming inquiries and phone calls and route them to the appropriate person or provide accurate information.
  • Organize and maintain electronic and physical files, records, and documentation.
  • Conduct research, gather data, and prepare reports, presentations, and briefing materials for the CEO.
  • Provide analysis and recommendations to support the CEO's decision-making processes.
  • Handle additional ad hoc tasks and projects, including personal errands and event planning as assigned.

Requirements

  • 3+ years of experience as an Executive Assistant.
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  • Excellent verbal and written communication skills.
  • Ability to work autonomously and take initiative in a fast-paced environment.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Discretion and professionalism in handling sensitive information.
  • Strong problem-solving and decision-making abilities.
  • A proactive, positive mindset with a willingness to learn and grow.
  • Comfortable working U.S. operating hours and EST business hours.

Benefits

  • Full-time position at 40 hours per week.
  • Fully remote, work-from-home role.
  • Salary of ZAR 17,000-20,000 per month, commensurate with skills and experience.

Interested in this position?

Apply directly on the company website

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