QuickTeam

QuickTeam Solutions is a leading provider of virtual employees for businesses of all sizes. Our highly trained virtual employees help companies save time and money by offering a wide range of services such as support agents, virtual assistants, project...

Professional Services

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1-10 (5)

Founded 2022

25 open positions

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Executive Assistant

6 months, 1 week ago

South Africa

Full-time

Mid Level

Executive Assistant

Operations

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QuickTeam

Professional Services

1-10

Founded 2022

View All Jobs 25

Description

Manage the CEO's complex calendar, schedule meetings and appointments, and proactively resolve conflicts.
Monitor, prioritize, draft, and respond to the CEO's emails and correspondence with internal and external stakeholders.
Arrange travel logistics, including flights, accommodations, transportation, itineraries, visas, and travel documents.
Prepare meeting agendas, coordinate logistics, distribute materials, take minutes, and track follow-up actions.
Act as a liaison between the CEO and employees, clients, partners, investors, and other stakeholders.
Screen incoming inquiries and phone calls and route them to the appropriate person or provide accurate information.
Organize and maintain electronic and physical files, records, and documentation.
Conduct research, gather data, and prepare reports, presentations, and briefing materials for the CEO.
Provide analysis and recommendations to support the CEO's decision-making processes.
Handle additional ad hoc tasks and projects, including personal errands and event planning as assigned.

Requirements

3+ years of experience as an Executive Assistant.
Strong organizational and multitasking skills with the ability to prioritize effectively.
Excellent verbal and written communication skills.
Ability to work autonomously and take initiative in a fast-paced environment.
Flexibility and adaptability to changing priorities and deadlines.
Discretion and professionalism in handling sensitive information.
Strong problem-solving and decision-making abilities.
A proactive, positive mindset with a willingness to learn and grow.
Comfortable working U.S. operating hours and EST business hours.

Benefits

Full-time position at 40 hours per week.
Fully remote, work-from-home role.
Salary of ZAR 17,000-20,000 per month, commensurate with skills and experience.

Interested in this position?

Apply directly on the company website

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