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AP - Executive Assistant | Remote South Afria

5 hours, 44 minutes ago
Philippines, South Africa
Full-time
Mid Level
Executive Assistant
Project and Program Management
Asana ClickUp JIRA Monday.com Trello
Apply Now
D2B

D2B

D2B specializes in connecting Australian businesses with top offshore talent, facilitating the hiring process to help companies scale efficiently and effectively.

Professional Services
View All Jobs 200

Description

  • Manage executive calendars, meetings, appointments, travel, correspondence, documents, and confidential information.
  • Prepare agendas, minutes, reports, presentations, and leadership updates.
  • Plan and monitor projects, maintaining timelines, task trackers, milestones, status reports, and documentation.
  • Coordinate cross-functional teams, external partners, and stakeholders to meet project objectives and deadlines.
  • Identify project risks or delays, escalate issues, and follow up on action items and commitments.
  • Coordinate daily operations, resources, schedules, logistics, vendors, procurement requests, and operational records.
  • Develop and maintain SOPs, policies, administrative processes, dashboards, spreadsheets, and tracking systems.
  • Serve as a central communication point among executives, employees, clients, vendors, and departments.
  • Analyze workflows and recommend improvements to administrative, project, and operational processes.
  • Support the implementation of productivity tools, project management systems, business applications, and new initiatives.

Requirements

  • Bachelor’s degree in Business Administration, Management, Operations Management, Project Management, or a related field; equivalent practical experience considered.
  • Proven experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Operations Coordinator, or similar.
  • Experience supporting executives and coordinating projects or business operations.
  • Strong organizational, planning, time-management, multitasking, and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office or Google Workspace, including spreadsheets, presentations, calendars, and document management.
  • Familiarity with Asana, Trello, Monday.com, ClickUp, Jira, or similar project management tools.
  • Ability to work independently, anticipate needs, exercise judgment, and take initiative.
  • Professionalism, discretion, integrity, and strong attention to detail when handling confidential information.
  • Preferred: Experience supporting senior executives, coordinating cross-functional projects, creating SOPs and dashboards, improving workflows, using automation tools, or working with remote teams.

Benefits

  • Competitive salary based on experience and skills.
  • Fully remote work from anywhere in the Philippines.
  • Paid local holidays aligned with the UK business calendar.
  • Training and professional growth opportunities.
  • Direct collaboration with a supportive UK team without an agency intermediary.
  • Long-term engagement with a stable and growing business.

Interested in this position?

Apply directly on the company website

Apply Now

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