Executive Assistant

1 day, 5 hours ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
  • Coordinate meetings, calls, appointments, agendas, briefing materials, and follow-up actions.
  • Draft, proofread, prioritize, and screen executive communications and inboxes.
  • Serve as a liaison between executives, clients, partners, and internal teams.
  • Coordinate domestic and international travel, including bookings, itineraries, changes, expenses, and reimbursements.
  • Track executive priorities, projects, deadlines, deliverables, and strategic initiatives.
  • Prepare research, reports, presentations, summaries, and meeting documentation.
  • Maintain organized digital filing systems and support operational and administrative projects.
  • Handle confidential information with professionalism and discretion.
  • Monitor support quality through calendar accuracy, timely follow-up, smooth logistics, and reduced administrative delays.

Requirements

  • 3+ years of Executive Assistant or senior administrative support experience.
  • Experience supporting executives in fast-paced environments.
  • Strong calendar management and scheduling experience across multiple time zones.
  • Proficiency with Google Workspace and Microsoft Office.
  • Excellent written and verbal English communication skills.
  • Strong organizational, planning, multitasking, problem-solving, and attention-to-detail abilities.
  • Ability to work independently, anticipate executive needs, manage changing priorities, and remain calm under pressure.
  • Ability to handle confidential information professionally and discreetly.
  • Experience supporting startups, agencies, consulting firms, or high-growth companies preferred.
  • Familiarity with Google Calendar, Outlook, Calendly, Slack, Zoom, Notion, Asana, ClickUp, or similar tools preferred; experience supporting multiple executives or operations functions is also preferred.

Benefits

  • Full-time, fully remote position aligned with U.S. client business hours.
  • Flexibility required within U.S. business hours.
  • High-visibility role with direct exposure to senior leadership.
  • Significant ownership and autonomy.
  • Opportunity to contribute to strategic initiatives beyond administrative support.
  • Potential career growth into Operations Manager, Project Manager, Chief of Staff, or Business Operations leadership roles.
  • Streamlined interview process including a self-recorded Spark Hire introduction video.

Interested in this position?

Apply directly on the company website

Apply Now

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