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Senior Executive Assistant

1 week ago
South Africa, Pakistan, Kenya
Full-time
Senior
Executive Assistant
Operations
Asana Monday.com Notion Trello
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 666

Description

  • Manage complex executive calendars across multiple time zones and proactively resolve scheduling conflicts.
  • Coordinate internal and external meetings, leadership sessions, board meetings, and off-sites.
  • Prepare meeting agendas, briefing materials, executive packets, presentations, and reports.
  • Manage and prioritize executive inboxes and communications, including drafting and proofreading correspondence.
  • Screen calls and incoming communications and serve as a key point of contact for stakeholders.
  • Coordinate domestic and international travel, itineraries, logistics, and expense reconciliation.
  • Track projects, action items, deadlines, and strategic initiatives to keep priorities on track.
  • Support leadership with operational planning, administrative execution, and follow-up on commitments.
  • Maintain confidential records, contracts, documentation, and executive files.
  • Improve administrative systems, workflows, and executive support processes.

Requirements

  • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
  • Proven experience supporting CEOs, founders, presidents, or other C-suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational and project management skills.
  • Excellent written and verbal English communication skills.
  • Highly organized, detail-oriented, proactive, resourceful, and able to work independently in a remote environment.
  • Calm under pressure and able to manage competing priorities.
  • Professional, trustworthy, and highly discreet when handling confidential information.
  • Bachelor’s degree in Business Administration, Communications, or a related field (nice to have).
  • Experience in startups, consulting, finance, legal, technology, or other high-growth organizations (nice to have).
  • Experience coordinating domestic and international travel, preparing executive presentations and reports, and working with board members and senior stakeholders (nice to have).
  • Proficiency with Microsoft Office Suite, Google Workspace, project management tools such as Asana, Monday.com, Notion, or Trello, video conferencing tools such as Zoom, Microsoft Teams, or Google Meet, and expense/travel management tools.

Benefits

  • Fully remote, full-time role.
  • Working hours aligned to U.S. business hours.
  • Opportunity for long-term growth in the organization.
  • Career progression opportunities into Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead.
  • High visibility across strategic business initiatives.
  • Trusted partnership with executive leadership and C-suite decision-making.
  • Diverse responsibilities spanning operations, communication, project coordination, and logistics.

Interested in this position?

Apply directly on the company website

Apply Now

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