Senior Executive Assistant (CEO & C-Suite Support) - Remote

2 weeks, 6 days ago
Full-time
Senior
Project and Program Management
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones, including scheduling, prioritization, conflict resolution, and focus-time protection.
  • Manage executive inboxes, calls, correspondence, and stakeholder communications while maintaining confidentiality.
  • Draft, edit, and proofread emails, reports, presentations, and executive communications.
  • Coordinate domestic and international travel, itineraries, logistics, last-minute changes, and expense reconciliation.
  • Support strategic initiatives by tracking deliverables, deadlines, action items, research, and executive summaries.
  • Organize executive, board, and company meetings, off-sites, and events, including agendas, materials, logistics, notes, and follow-up.
  • Maintain confidential records, contracts, documentation, filing systems, expense reports, invoices, and budget tracking.
  • Improve executive support workflows, administrative processes, and operational systems.
  • Coordinate cross-functional teams and ensure leadership priorities and commitments remain on schedule.

Requirements

  • 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, Chief of Staff, or Executive Operations professional.
  • Proven experience supporting CEOs, founders, presidents, or C-suite executives.
  • Experience managing complex calendars, executive communications, and high-priority projects.
  • Strong organizational, project management, problem-solving, and decision-making skills.
  • Excellent written and verbal English communication skills.
  • High level of professionalism, discretion, confidentiality, and trustworthiness.
  • Ability to manage competing priorities calmly in fast-paced environments.
  • Ability to work independently in a remote environment during U.S. business hours.
  • Proficiency with Microsoft Office, Google Workspace, project management tools such as Asana, Monday.com, Notion, or Trello, and video conferencing platforms.
  • Bachelor’s degree in Business Administration, Communications, or a related field preferred; experience in startups, consulting, finance, legal, technology, high-growth organizations, or board support is also preferred.

Benefits

  • Full-time, fully remote position.
  • U.S. business-hours schedule.
  • Long-term growth opportunities and potential progression into Chief of Staff, Executive Operations Manager, Operations Director, or Business Operations Lead.
  • High-visibility partnership with executive leadership and exposure to strategic business initiatives.

Interested in this position?

Apply directly on the company website

Apply Now

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