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🏖️Executive Assistant - Job Code: 1791410069920

3 hours, 59 minutes ago
Philippines
Part-time
Senior
Executive Assistant
Operations
Mailchimp
Apply Now
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021
View All Jobs 17

Description

  • Manage and triage a high-volume client inbox.
  • Own calendar management, scheduling, and meeting coordination across internal and external stakeholders.
  • Follow up on unread emails, pending deliverables, and outstanding action items.
  • Maintain visibility into priorities and required actions when the client is unavailable.
  • Prepare priority lists and brief the client on urgent items, upcoming meetings, and preparation needs.
  • Flag commitments and follow-ups 1–2 weeks in advance.
  • Coordinate in-person meeting logistics, including rooms, catering, expense reports, and travel arrangements.
  • Build travel buffers around in-person appointments to protect calendar time.
  • Communicate respectfully and professionally with high-level clients and family enterprises.
  • Provide light marketing and administrative support as capacity allows.

Requirements

  • Strong Microsoft Outlook and executive calendar management experience.
  • Excellent written and verbal communication skills with a polished, professional tone.
  • Highly organized, detail-oriented, proactive, and comfortable handling confidential information.
  • Experience proactively managing scheduling, travel logistics, executive priorities, and follow-ups.
  • Experience supporting executives or executive-level clients in a high-touch environment preferred.
  • Marketing support experience, particularly with MailChimp, preferred.
  • Familiarity with Microsoft 365, SharePoint, Microsoft Planner, Wix, HubDoc, Canva, and PowerPoint.
  • Ability to use Slack, Teams, WhatsApp, and text for urgent communication.
  • Availability for 20 hours per week from 7:00–11:00 AM Pacific Time.
  • Submit a CEFR English proficiency rating, an English Coconut VA Profile resume, and a one-minute introduction video with a working link.

Benefits

  • VA rate of $650–750.
  • 13th-month pay.
  • 12 days of paid time off and 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare and life insurance through the full-time HMO plan.
  • Mental health consultations and wellness resources.
  • Milestone gifts, birthday treats, island getaways, virtual town halls, and regional meetups.

Interested in this position?

Apply directly on the company website

Apply Now

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