Executive Assistant

13 hours, 57 minutes ago
Full-time
Senior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
  • Coordinate meetings, agendas, and logistics using Google Calendar and Microsoft Outlook.
  • Draft, edit, and send professional emails, memos, and other executive communications.
  • Screen inboxes, calls, and incoming requests, escalating only the most important items.
  • Act as a liaison between executives, clients, and internal teams to maintain clear communication.
  • Prepare agendas, talking points, briefing documents, and meeting follow-up notes.
  • Track action items, priorities, and ongoing initiatives to support follow-through and deadlines.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and changes.
  • Handle expense tracking, reimbursements, and other administrative operations.
  • Maintain organized digital files, manage document workflows, and support onboarding/offboarding for senior roles.

Requirements

  • 3+ years supporting senior executives.
  • Experience managing complex calendars and travel logistics.
  • Proficiency in Google Workspace.
  • Proficiency in Microsoft Office.
  • Strong written and verbal English communication skills.
  • Ability to manage scheduling across multiple time zones.
  • High level of discretion and confidentiality.
  • Experience in startups, agencies, or high-growth environments is preferred.
  • Familiarity with Slack, Zoom, Notion, or Asana is preferred.
  • Experience supporting multiple executives or exposure to project/operations management is preferred.

Interested in this position?

Apply directly on the company website

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