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Executive Assistant

13 hours, 57 minutes ago
Panama, United States
Full-time
Mid Level
Executive Assistant
Operations
Asana Notion
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Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 598

Description

  • Manage complex executive calendars across multiple time zones and resolve scheduling conflicts.
  • Coordinate meetings, calls, travel, and scheduling priorities using calendar and scheduling tools.
  • Draft, proofread, and send professional emails and other executive communications.
  • Manage executive inboxes, screen calls and meeting requests, and serve as a liaison with clients and internal stakeholders.
  • Prepare agendas, briefing notes, talking points, and other meeting materials.
  • Take notes, track action items, and ensure follow-through on meeting outcomes and deadlines.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
  • Track executive priorities, projects, and ongoing initiatives, and follow up to keep deliverables on track.
  • Conduct research, prepare reports or summaries, and maintain organized digital files and documentation.
  • Handle confidential information with professionalism and discretion.

Requirements

  • 3+ years of experience as an Executive Assistant or in senior administrative support.
  • Experience supporting executives in fast-paced environments.
  • Strong calendar management and scheduling experience across time zones.
  • Proficiency with Google Workspace and Microsoft Office.
  • Strong written and verbal English communication skills.
  • High attention to detail and strong organizational ability.
  • Ability to manage confidential information professionally.
  • Experience in startups, agencies, consulting firms, or high-growth companies is preferred.
  • Familiarity with Slack, Zoom, Notion, Asana, or similar collaboration tools is preferred.
  • Experience supporting multiple executives simultaneously or exposure to operations, project coordination, or business support workflows is preferred.

Benefits

  • Full-time remote position.
  • Flexible working hours aligned to U.S. client business hours.
  • High-visibility role supporting senior leadership directly.
  • Opportunity to work closely with decision-makers and executives.
  • Fast-paced, professional, and growth-oriented environment.
  • Exposure to executive operations and business strategy.
  • Growth opportunities into Operations, Project Management, or Chief of Staff pathways.

Interested in this position?

Apply directly on the company website

Apply Now

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