Executive Assistant

12 hours, 38 minutes ago
Full-time
Senior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and optimize scheduling priorities.
  • Coordinate meetings, calls, travel, and other scheduling needs while resolving calendar conflicts.
  • Draft, proofread, send, and organize executive communications and inbox requests.
  • Screen calls, messages, and meeting requests and serve as a liaison between executives, clients, and internal stakeholders.
  • Prepare agendas, briefing notes, talking points, and other meeting materials.
  • Take notes during meetings, track action items, and follow up to ensure deadlines are met.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
  • Track executive priorities, projects, and ongoing initiatives and help keep deliverables on schedule.
  • Conduct research and prepare reports, summaries, and organized documentation.
  • Maintain confidential records, digital filing systems, and other administrative materials with discretion.

Requirements

  • 3+ years of Executive Assistant or senior administrative support experience.
  • Experience supporting executives in fast-paced environments.
  • Strong calendar management and scheduling experience across multiple time zones.
  • Proficiency with Google Workspace and Microsoft Office.
  • Strong written and verbal English communication skills.
  • High attention to detail and strong organizational ability.
  • Ability to manage confidential information professionally.
  • Experience in startups, agencies, consulting firms, or high-growth companies is preferred.
  • Familiarity with Slack, Zoom, Notion, Asana, or similar collaboration tools is preferred.
  • Experience supporting multiple executives simultaneously is preferred.

Benefits

  • Full-time remote position.
  • Flexible working hours aligned to U.S. client business hours.
  • High-visibility role supporting senior leadership directly.
  • Opportunity to work closely with decision-makers and executives.
  • Fast-paced, professional, and growth-oriented environment.
  • Exposure to executive operations and business strategy.
  • Growth opportunities into Operations, Project Management, or Chief of Staff pathways.

Interested in this position?

Apply directly on the company website

Apply Now

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