Executive Assistant

2 days, 6 hours ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones using Google Calendar, Outlook, Calendly, and similar tools.
  • Coordinate meetings, appointments, scheduling priorities, and executive focus time.
  • Manage and prioritize executive inboxes, draft correspondence, and screen requests.
  • Prepare agendas, briefing materials, meeting notes, and action-item tracking.
  • Follow up with stakeholders to ensure commitments and deadlines are met.
  • Coordinate domestic and international travel, including flights, hotels, transportation, itineraries, and last-minute changes.
  • Track expenses and support reimbursements.
  • Monitor executive priorities and projects, conduct research, and prepare concise reports.
  • Maintain organized digital files and handle confidential information with discretion.

Requirements

  • 3+ years of Executive Assistant or senior administrative experience.
  • Experience directly supporting senior executives; experience supporting multiple executives is preferred.
  • Strong calendar management across multiple time zones.
  • Excellent written and spoken English.
  • Proficiency with Google Workspace and Microsoft Office.
  • Exceptional organization, prioritization, attention to detail, and follow-through.
  • Ability to work independently and support U.S. client business hours.
  • Professional handling of confidential information.
  • Startup, agency, consulting, or high-growth company experience is preferred.
  • Familiarity with Slack, Zoom, Notion, Asana, or similar tools, plus operations or project coordination experience, is preferred.

Benefits

  • Fully remote work environment.
  • Direct exposure to senior leadership and decision-makers.
  • High ownership and visibility.
  • Opportunities to develop executive operations experience.
  • Potential career growth into Executive Operations, Project Management, Operations Management, or Chief of Staff roles.

Interested in this position?

Apply directly on the company website

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