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Executive Assistant

2 weeks, 4 days ago
Pakistan
Full-time
Junior
Executive Assistant
Operations
Asana Notion
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 329

Description

  • Manage complex executive calendars across multiple time zones and coordinate meetings, appointments, events, and travel.
  • Anticipate scheduling conflicts and proactively optimize executive time based on changing priorities.
  • Draft, proofread, and send professional emails, memos, and other executive communications.
  • Screen calls, messages, and requests, escalating only high-priority matters.
  • Act as a liaison between executives and internal or external stakeholders, maintaining professionalism and confidentiality.
  • Prepare meeting agendas, briefing materials, talking points, and supporting documents.
  • Record meeting notes, track action items, and ensure follow-up accountability.
  • Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and last-minute changes.
  • Process expense reports, reimbursements, and executive travel documentation.
  • Assist with executive projects, research, reporting, onboarding/offboarding coordination, and operational support.
  • Maintain organized digital filing systems, document management processes, version control, and confidential records.
  • Contribute to process improvements that increase executive efficiency, visibility, and accountability.

Requirements

  • 3+ years of experience supporting senior executives or leadership teams.
  • Proficiency with Microsoft Office and Google Workspace.
  • Experience managing complex calendars, travel, and executive logistics.
  • Strong written and verbal communication skills.
  • Excellent organizational, multitasking, and prioritization abilities.
  • Ability to anticipate needs, solve problems independently, and work with minimal oversight (preferred).
  • Comfort operating in fast-paced, high-pressure environments.
  • Experience supporting executives in startups, professional services, or high-growth companies (preferred).
  • Familiarity with collaboration and productivity tools such as Slack, Zoom, Notion, and Asana (preferred).
  • Experience supporting multiple executives simultaneously and/or with project coordination responsibilities (preferred).

Benefits

  • Full-time remote position aligned with U.S. business hours.
  • Flexible scheduling to accommodate executive schedules, travel coordination, and urgent priorities.
  • Direct exposure to senior leadership and business operations.
  • Opportunity to play a high-impact role in executive productivity and company operations.
  • Fast-paced and collaborative work environment.
  • Professional growth opportunities in operations and executive support.
  • Competitive compensation package.

Interested in this position?

Apply directly on the company website

Apply Now

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