Executive Assistant

4 hours, 38 minutes ago
Full-time
Junior
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage complex executive calendars across multiple time zones and proactively resolve scheduling conflicts.
  • Coordinate internal and external meetings, appointments, travel, and events.
  • Draft, proofread, and send professional emails, memos, and other executive communications.
  • Screen calls, messages, and requests and escalate high-priority matters as needed.
  • Prepare agendas, briefing materials, talking points, and supporting documents for meetings.
  • Record meeting notes, track action items, and follow up to ensure accountability.
  • Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.
  • Process expense reports, reimbursements, and executive travel documentation.
  • Assist with executive projects, research, reporting, and operational coordination.
  • Maintain organized digital files, documentation, version control, and administrative systems.

Requirements

  • 3+ years of experience supporting senior executives or leadership teams.
  • Proficiency with Microsoft Office and Google Workspace.
  • Experience managing complex calendars, travel, and executive logistics.
  • Strong written and verbal communication skills.
  • Excellent organizational, multitasking, and prioritization abilities.
  • Experience supporting executives in startups, professional services, or high-growth companies preferred.
  • Familiarity with Slack, Zoom, Notion, and Asana preferred.
  • Experience supporting multiple executives simultaneously preferred.
  • Strong operational mindset with project coordination experience preferred.
  • Ability to work independently with minimal oversight preferred.

Benefits

  • Full-time remote position aligned with U.S. business hours.
  • Direct exposure to senior leadership and business operations.
  • Opportunity to play a high-impact role in executive productivity and company operations.
  • Fast-paced and collaborative work environment.
  • Professional growth opportunities in operations and executive support.
  • Competitive compensation package.

Interested in this position?

Apply directly on the company website

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