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Business Operations Coordinator

2 hours, 30 minutes ago
Honduras, United States
Full-time
Mid Level
Operations Specialist
Operations
CRM
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 566

Description

  • Maintain daily operational workflows across the business.
  • Support leadership with execution-heavy operational tasks.
  • Identify inefficiencies and process gaps proactively.
  • Maintain clean and accurate CRM records and organized digital documentation.
  • Process invoices accurately, track outstanding balances, and coordinate billing follow-up.
  • Monitor schedules and job tracking systems to identify conflicts, delays, and time discrepancies.
  • Ensure accurate time tracking for payroll processing and job costing.
  • Manage inbound client inquiries, follow-ups, and operational communication.
  • Prepare reports, proposals, and RFP responses.
  • Conduct vendor, pricing, contract, and operational research.

Requirements

  • Experience in operations coordination, administrative support, billing or invoicing, or scheduling/workflow coordination.
  • Strong proficiency in Microsoft Excel, Outlook, Word, Teams, and OneDrive.
  • CRM experience is required; Aspire experience is a plus.
  • Strong written communication skills.
  • Ability to maintain high operational accuracy.
  • Comfortable working independently in a remote environment.
  • Experience with Aspire and Azuga is preferred.
  • Background in construction, landscaping, field service businesses, or other operations-heavy environments is preferred.
  • Experience with payroll coordination, job costing, or accounts receivable follow-ups is preferred.
  • Must be available to work U.S. business hours (EST required).

Benefits

  • Full-time remote position.
  • Working hours aligned to U.S. business hours with EST scheduling.
  • Opportunity for high operational ownership and direct impact on daily business performance.
  • Clear expectations and structured workflows.
  • Long-term growth potential into Operations Manager, Executive Operations, or Chief of Staff-style responsibilities.

Interested in this position?

Apply directly on the company website

Apply Now

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