Admin Executive Assistant

6 hours, 12 minutes ago
Full-time
Mid Level
Operations
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage executive calendars, scheduling, and meeting logistics.
  • Coordinate communication between leadership, clients, operations teams, and vendors.
  • Anticipate operational needs and help protect leadership bandwidth.
  • Track tasks, deadlines, and follow-ups to ensure timely completion.
  • Maintain organized, audit-ready documentation and records.
  • Support compliance-sensitive workflows within ITAD operations.
  • Work across Google Workspace, Slack, Salesforce or similar CRM platforms, and operational tracking systems.
  • Track client onboarding progress, operational workflows, internal updates, and documentation changes.
  • Review records for inconsistencies in dates, names, schedules, onboarding details, and documentation accuracy.
  • Maintain searchable, accessible, and secure operational systems and documentation.

Requirements

  • 3+ years of experience in Executive Assistant, Administrative Assistant, Operations Support, Virtual Assistant, or compliance-focused administrative roles.
  • Strong experience with Google Workspace, Slack, and CRM systems such as Salesforce or similar platforms.
  • Exceptional organizational and documentation skills.
  • Strong written and verbal English communication skills.
  • Ability to work independently with minimal supervision.
  • Strong attention to detail and operational follow-through.
  • High level of professionalism and confidentiality.
  • Structured, process-driven mindset with strong operational discipline.
  • Proactive communication, coordination, problem-solving, and quality-control skills.
  • Preferred experience in ITAD environments, compliance-heavy industries, or operations-focused organizations.

Benefits

  • Full-time remote position.
  • Working hours aligned to U.S. business hours.
  • High-trust role with direct exposure to leadership.
  • Significant ownership across operations and compliance workflows.
  • Opportunity to improve systems and operational processes.
  • Long-term growth opportunities into Operations Manager, Executive Operations Lead, Compliance Coordinator, or Administrative Operations Leadership.

Interested in this position?

Apply directly on the company website

Apply Now

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