Admin Executive Assistant

4 hours, 8 minutes ago
Full-time
Mid Level
Customer and Technical Support
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023

Description

  • Manage calendars, scheduling, and internal coordination workflows.
  • Align communication across leadership, clients, and internal teams.
  • Anticipate needs and protect leadership bandwidth through proactive support.
  • Maintain audit-ready documentation across systems and compliance-sensitive workflows.
  • Ensure all records are accurate, complete, and properly stored.
  • Track client onboarding progress, internal updates, and process changes.
  • Identify and resolve inconsistencies in data, dates, documentation, and scheduling.
  • Validate key details such as names, numbers, and records before execution.
  • Maintain clean, organized, searchable, and accessible systems and long-term records.
  • Support smooth client onboarding and internal coordination while reducing operational issues.

Requirements

  • 3+ years of experience in Executive Assistant, Administrative Assistant, or Virtual Assistant roles.
  • Strong experience with Google Workspace.
  • Strong experience with Slack.
  • Experience using CRM systems such as Salesforce.
  • Exceptional attention to detail and accuracy.
  • Strong written and verbal English communication skills.
  • Ability to work independently and solve problems with minimal supervision.
  • High level of professionalism and confidentiality.
  • Structured, process-driven mindset with disciplined execution.
  • Adaptability across multiple responsibilities.

Benefits

  • Remote, full-time position.
  • Working hours aligned to U.S. business hours.
  • High ownership and trust from leadership.
  • Direct impact on compliance and operational quality.
  • Exposure to structured, process-driven environments.
  • Potential growth path into Operations Manager, Compliance Coordinator, or Executive Operations Lead.

Interested in this position?

Apply directly on the company website

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