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Vendor Onboarding Associate

3 weeks ago
United States
Full-time
Mid Level
Compliance Manager
Operations
Notion
Apply Now
Ondo Finance

Ondo Finance

Ondo Finance provides institutional-grade financial services on a blockchain platform, making advanced financial solutions accessible to a broader audience.

Diversified Financial Services
11-50
Founded 2021
$24M raised
View All Jobs 6

Description

  • Execute the full vendor onboarding lifecycle, including gathering entity documentation, completing KYB/KYC applications, and following up on outstanding items.
  • Prepare document packages such as corporate structure materials, beneficial ownership disclosures, AML certifications, authorized signatory forms, and tax documents.
  • Track multiple concurrent onboarding workstreams, keeping records current with status, blockers, owners, and next actions.
  • Drive responses to due diligence questionnaires by coordinating internally and owning submissions through completion.
  • Coordinate contract and agreement reviews with Legal and manage follow-up to keep approvals moving.
  • Partner with Compliance on document requests, KYC refresh cycles, and AML certifications.
  • Proactively flag delays and blockers to internal stakeholders and counterparties.
  • Maintain audit-ready filing of executed agreements, completed DDQs, and supporting materials.
  • Serve as a primary external point of contact for vendors during onboarding and communicate clearly on Ondo’s behalf.
  • Use AI tools to draft communications, organize documentation, and support workflow tracking.

Requirements

  • Proven experience running operations, vendor management, compliance, or legal-coordination workstreams end to end, ideally in financial services or another regulated environment.
  • Ability to manage multiple open workstreams simultaneously without missing details or deadlines.
  • Comfort following up persistently with external counterparties and internal teams.
  • Strong written communication skills for professional external emails, clear internal updates, and organized documentation.
  • Proficiency with document management and workflow tools such as Google Drive, Notion, and DocuSign, or similar.
  • Daily fluency with AI tools for drafting, organizing, analyzing, and building lightweight tooling.
  • Working knowledge of entity documentation such as incorporation certificates, beneficial ownership disclosures, and W-8s, plus institutional KYB/KYC processes.
  • Background in digital assets, crypto, or financial services is a plus but not required.

Benefits

  • Competitive compensation, including salary, future token rights, and/or equity.
  • Full medical, vision, and dental coverage.
  • Flexible vacation policy.
  • Remote-first team environment.
  • Opportunity to be an early team member shaping the company’s vision, culture, and design practices.

Interested in this position?

Apply directly on the company website

Apply Now

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