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US Payroll Specialist

14 hours, 51 minutes ago
Philippines
Full-time
Senior
Payroll Specialist
HR and Recruiting
Apply Now
New Era Technology US

New Era Technology US

New Era Technology US delivers comprehensive technology solutions that enable secure connections among people, places, and information, helping clients enhance productivity and innovation in a rapidly evolving digital landscape.

IT Services
1K-5K
View All Jobs 4

Description

  • Prepare, process, balance, and document assigned weekly, biweekly, and off-cycle payrolls.
  • Enter, validate, and maintain payroll data for hires, terminations, pay changes, leaves, bonuses, deductions, taxes, and retroactive adjustments.
  • Reconcile source documents, payroll system data, and pre-process registers, and resolve discrepancies before deadlines.
  • Reconcile employee benefits and recurring deductions such as 401(k) and HSA, and work with vendors and Finance on variances.
  • Ensure accurate tax withholding and deduction calculations for federal, state, local, and court-ordered items.
  • Research and resolve employee and manager payroll inquiries within established SLAs.
  • Manage payroll inbox items, maintain audit-ready documentation, and provide clear handoffs.
  • Participate in peer review of other specialists’ payrolls and apply feedback to assigned work.
  • Build standard and ad hoc payroll reports and support W-2 reviews, corrections, and audit preparation.
  • Maintain SOPs and checklists, monitor compliance, escalate risks, and support process improvements and coverage needs.

Requirements

  • At least 3 years of recent, hands-on U.S. multi-state payroll processing experience.
  • Experience independently processing and balancing high-volume payroll across multiple pay groups and pay frequencies.
  • Strong Excel skills, including filters, pivot tables, XLOOKUP/VLOOKUP, data cleanup, reconciliation, and error checking.
  • Hands-on experience reconciling employee benefits every payroll cycle.
  • Working knowledge of U.S. wage-and-hour rules, multi-state taxation, garnishments, and payroll controls.
  • Strong analytical skills to investigate discrepancies and explain variances.
  • Demonstrated self-direction, organization, accuracy, and follow-through in a remote environment.
  • Ability to prioritize competing deadlines and communicate risks or missing information proactively.
  • Ability to work independently while actively participating in team meetings, peer review, and shared problem-solving.
  • Proficiency with Microsoft 365, including Teams, SharePoint, and Outlook.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive employee and payroll information discreetly.
  • Reliable internet and power, with a contingency plan for remote overnight work.
  • Experience with Paylocity; ConnectWise experience is a plus.
  • Experience with union/CBA payroll, prevailing-wage payroll, or payroll-process automation tools such as Power Automate or SharePoint lists is preferred.

Benefits

  • Permanent work-from-home arrangement.
  • Non-taxable allowance.
  • Day 1 HMO coverage plus 1 free dependent.
  • Sun Life group insurance.
  • Health and wellness reimbursement benefits.
  • Company salary loans and assistance with government loan payments.
  • 13th month pay, night differential pay, and holiday pay for hours worked on holidays.
  • Mandated leaves and work equipment provided.

Interested in this position?

Apply directly on the company website

Apply Now

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