Executive Assistant AI-Driven Legal & Operations (Remote)

3 weeks, 1 day ago
Full-time
Mid Level
Operations

Mind Friend / Mindfriend

Mind Friend describes itself as a Licensed Psychological Professionals Directory and a directory for mental health professionals. It helps people find verified specialists and offers a complementary platform for licensed and registered mental health and wellbeing professionals, along with resources, videos, events, and social-media-related support.

Mental health

Description

  • Track invoices, expenses, and receipts, and keep financial records clean and accurate.
  • Use AI and automation tools to streamline tasks and improve day-to-day workflows.
  • Research regulations, summarize compliance topics, and assist with policy documents.
  • Post jobs, screen candidates, arrange interviews, and manage the hiring process.
  • Organize documents, update systems, and maintain Google Workspace files and calendars.
  • Handle founder support tasks, including follow-ups, priorities, agendas, and action items.
  • Manage professional communications with the team, partners, and third parties.
  • Conduct research on markets, tools, vendors, competitors, and regulations as needed.
  • Bridge coordination between the founder, internal teams, and external stakeholders.
  • Own scheduling and calendar management to keep meetings and deadlines on track.

Requirements

  • Fluent professional-level English, both written and spoken, is non-negotiable.
  • A strong owner mindset with the ability to identify and solve problems proactively.
  • Strong organizational skills, attention to detail, and follow-up discipline.
  • Ability to multitask and manage several priorities at once in a fast-paced environment.
  • Experience supporting a founder, executive, or fast-moving team is a plus.
  • Strong experience using AI tools such as ChatGPT, Gemini, Claude, Notion AI, or similar platforms.
  • Experience with automation and workflow tools such as Zapier, n8n, Make, or similar platforms is a strong plus.
  • Confidence using Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and shared file systems.
  • Basic bookkeeping or accounting knowledge.
  • Ability to research legal and compliance topics and summarize them clearly.
  • Professionalism, confidentiality, good judgment, and comfort working in a startup environment.

Benefits

  • Equity shares in the company.
  • Performance-linked pay with salary growth tied to performance and company progress.
  • Opportunity to relocate to Europe as the company expands, with relocation covered.
  • Fully remote work from day one, anywhere in the world.
  • Growth opportunities as the company scales, including increased role, title, and impact.
  • The chance to contribute to a mission that improves people’s mental health and lives.

Interested in this position?

Apply directly on the company website

Apply Now

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