Event Project Manager

1 month, 2 weeks ago
Full-time
Senior
Project and Program Management
Meeting Tomorrow

Meeting Tomorrow

Meeting Tomorrow is a top nationwide AV company offering audio visual rentals and services for in-person, hybrid, and virtual events, with a focus on exceeding expectations.

Industrials
51-250
Founded 2003

Description

  • Lead the full lifecycle of audiovisual event and creative design projects, including scope, timelines, and budgets.
  • Serve as the client’s main point of contact and Meeting Tomorrow representative throughout event execution.
  • Coordinate information flow among internal teams, venues, vendors, and clients to keep projects on track.
  • Advise clients on AV production best practices for in-person and hybrid events.
  • Manage creative deliverables and logistics with designers, editors, and external vendors.
  • Maintain asset trackers, manage purchase orders, and negotiate vendor terms to protect client budgets.
  • Prepare onsite staff for successful event execution in partnership with Production Managers.
  • Travel onsite to support events and provide high-energy leadership in fast-paced environments.
  • Build strong client relationships that support credibility, satisfaction, and repeat business.
  • Develop processes and identify efficiency improvements for client and project management workflows.

Requirements

  • 4-7+ years of event industry experience, ideally in an agency or white-glove event environment.
  • Strong organization and speed in a fast-paced, deadline-driven environment.
  • Clear verbal and written communication skills.
  • Ability to build relationships and adapt communication to different personalities and seniority levels.
  • Interest in AV production and creative service logistics.
  • Ability to make decisions and adapt in ambiguous, shifting, or unpredictable situations.
  • Willingness to travel onsite frequently to moderately, approximately 20-30% or 4-5 days per month.
  • Alignment with the company values of commitment, kindness, and humility.
  • Experience managing a customer-focused client portfolio is preferred.
  • Familiarity with CRM, NetSuite, and project planning tools such as Backstage is preferred.

Benefits

  • Medical, dental, and vision plan options.
  • Employer-paid STD, LTD, life insurance, and EAP access.
  • 401(k) with employer matching up to 4%.
  • 16 PTO days, increasing with tenure, plus 9 paid holidays.
  • Annual profit-sharing bonus.
  • 12 weeks of 100% paid parental leave.
  • $50 monthly fitness reimbursement.
  • Monthly internet and/or cell phone stipend.

Interested in this position?

Apply directly on the company website

Apply Now

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