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Executive Assistant

2 weeks, 2 days ago
Colombia, Latin America
Full-time
Senior
Executive Assistant
Operations
HubSpot Notion
Apply Now

Marathon Talent

Marathon Talent is a human resources and talent advisory firm that helps companies hire top bilingual talent from Latin America through recruitment, fractional people and talent strategy, market insights, salary studies, and advisory/mentorship services.

Human Resources
1-10
Founded 2023
View All Jobs 11

Description

  • Manage the Executive Director’s calendar, priorities, travel, and daily schedule across multiple stakeholders and time zones.
  • Prepare executive briefings, agendas, reminders, and follow-up action items for meetings and priorities.
  • Triage high-volume email communications and draft, edit, and respond to correspondence on behalf of the Executive Director.
  • Prepare polished written materials such as memos, reports, meeting summaries, presentations, and stakeholder communications.
  • Support board operations by coordinating agendas, scheduling, meeting preparation, minutes, and follow-through.
  • Maintain organization of donor and stakeholder communications and records, and support relationship follow-up.
  • Coordinate retreats, fundraising events, workshops, executive meetings, and special initiatives.
  • Build and maintain trackers, timelines, workflows, and operational systems to keep projects moving smoothly.
  • Use AI tools and productivity platforms to streamline research, drafting, summarization, and organizational workflows.
  • Coordinate with internal teams, contractors, vendors, and partners to solve operational issues and support execution.

Requirements

  • Fully fluent in both English and Spanish, written and verbal.
  • Must be able to overlap significantly with U.S. Eastern Time.
  • Occasional travel required for retreats, events, and leadership gatherings in Florida.
  • Prior experience supporting a founder, Executive Director, entrepreneur, or C-suite executive is preferred.
  • Experience in nonprofit, hospitality, wellness, events, or mission-driven organizations is preferred.
  • Strong project coordination or operations background is preferred.
  • Familiarity with Google Workspace, Notion, HubSpot, and AI platforms is preferred.
  • Event, retreat, or high-touch hospitality coordination experience is a strong plus.
  • Experience working remotely with U.S.-based organizations or executives is preferred.
  • Tech-savvy, highly organized, detail-oriented, proactive, discreet, and comfortable in fast-paced environments.

Benefits

  • Fully remote role based in Colombia or Latin America preferred.
  • Competitive compensation commensurate with experience.
  • Opportunity to support mission-driven work focused on regeneration, wellness, sustainability, and community.
  • Occasional travel for retreats, events, and leadership gatherings in Florida.

Interested in this position?

Apply directly on the company website

Apply Now

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