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Executive Business Partner

2 weeks, 6 days ago
United States
Full-time
Junior
Executive Assistant
Project and Program Management
Apply Now
Klaviyo

Klaviyo

Klaviyo offers intelligent email marketing, SMS, and automation services for ecommerce businesses, empowering brands to personalize customer interactions and drive growth.

IT Services
1K-5K
Founded 2012
View All Jobs 19

Description

  • Prepare and consolidate meeting materials, pre-reads, decks, and briefing documents so the CMO is well prepared for key discussions.
  • Track action items and decisions from leadership meetings and follow up with owners to drive completion and accountability.
  • Manage end-to-end logistics for leadership meetings, all-hands, team events, board preparation cycles, and external appearances.
  • Serve as the primary point of contact and gatekeeper for the CMO, triaging inbound requests and protecting their time and attention.
  • Manage the CMO’s calendar by prioritizing requests, defending focus blocks, and maintaining a logical and sustainable schedule.
  • Review upcoming schedules proactively to identify conflicts, optimize sequencing, and flag low-value or misaligned commitments.
  • Build trusted relationships with direct reports and cross-functional partners to keep communication and context flowing smoothly.
  • Attend selected meetings, capture notes and risks, and provide concise summaries for topics the CMO could not attend.
  • Resolve scheduling and logistical issues independently and anticipate needs before they become urgent.
  • Use collaboration tools, AI tools, spreadsheets, and dashboards to organize information, track work, and support decision-making.

Requirements

  • High school diploma or equivalent required; bachelor’s degree preferred.
  • 2+ years of experience in an executive assistant, business partner, project coordination, or similar role supporting senior leaders.
  • Experience supporting leaders in a fast-paced environment; high-growth tech or SaaS experience is strongly preferred.
  • Demonstrated experience managing complex calendars, travel, and events, including executive offsites or large team meetings.
  • Track record of building trust with leaders and handling sensitive information and competing demands with sound judgment.
  • Advanced proficiency in Google Workspace and collaboration tools such as Slack and project management software.
  • Strong written and verbal communication skills with the ability to tailor messages to different audiences.
  • Comfort with basic data analysis using spreadsheets and dashboards.
  • Curiosity and willingness to experiment with AI tools for tasks such as summarizing notes and drafting communications.
  • Ability to support events and meetings outside standard business hours, with up to 10% travel required.

Benefits

  • Base salary range of $84,000 to $126,000 USD for US locations.
  • Participation in the company’s annual cash bonus plan, depending on eligibility.
  • Equity as part of the total compensation package, depending on eligibility.
  • Sign-on payments may be included in the total compensation package.
  • Comprehensive health, welfare, and wellbeing benefits, depending on eligibility.
  • Support for flexible or outside-standard-hours work tied to executive and company events.
  • Up to 10% travel for onboarding, team meetings, client or partner work, and industry events, when applicable.
  • A workplace that emphasizes support for employees as whole people and encourages growth in a fast-moving environment.

Interested in this position?

Apply directly on the company website

Apply Now

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