Workplace Operations Manager, Data & Contracts

1 month ago
Full-time
Junior
Data Science and Analytics
KIND

KIND

KIND is a leading national organization that protects the rights of refugee and immigrant children in the U.S., providing legal representation and advocating for policy changes to ensure children's protection throughout their migration journey.

Diversified Consumer Services
251-1K
Founded 2009
$9M raised

Description

  • Own and maintain centralized repositories for workplace operations records, equipment leases, contracts, vendor agreements, and compliance documentation.
  • Maintain systems of record supporting workplace operations across 10+ offices nationally.
  • Create dashboard visualizations to present operational data and reporting insights.
  • Establish and enforce data standards for naming, storage, version control, and access.
  • Ensure executed agreements and related documents are accurately stored and easily retrievable.
  • Track expiration dates, notice periods, and renewal timelines, and issue alerts to leadership and responsible parties.
  • Manage certificates of insurance (COIs) and other compliance documents for workplace vendors and landlords.
  • Conduct periodic audits to verify documentation completeness and accuracy.
  • Create SOPs and training materials to support consistent data entry and record management.
  • Partner with Workplace Operations managers and leadership to improve documentation, reporting, automation, and system workflows.

Requirements

  • Graduate degree preferred with 1 year of experience in facilities data governance, or a bachelor’s degree with at least 3 years of experience in facilities data governance.
  • Experience with data governance, records management, and document lifecycle control.
  • Proven experience with advanced spreadsheet analysis and structured data management.
  • Experience using document management platforms such as SharePoint, ShareFile, or Google Workspace.
  • Experience creating dashboards and operational reports using data visualization tools such as Power BI or Tableau.
  • Experience with workflow automation tools such as Power Automate or similar platforms.
  • Demonstrated experience with process documentation and SOP development.
  • Fluent in English; Spanish preferred but not required.
  • Experience coordinating across departments in a matrixed or multi-site environment.
  • Working knowledge of Microsoft Office Suite, including Teams and Excel.
  • Strong organization, time management, multitasking, and attention to detail in a deadline-oriented environment.
  • Ability to work collaboratively in a remote, fast-paced environment with a sense of urgency.
  • Committed to supporting wellbeing and work-home life balance.
  • Experience working and communicating in a remote environment is preferred but not required.

Benefits

  • Salary range of $67,566 to $84,458 per year.
  • Medical, dental, and vision insurance, with KIND paying 100% of the employee-only premium for one medical plan option and for dental and vision.
  • Pre-tax flexible spending account (FSA) for medical and dependent care.
  • Pre-tax transit and parking spending account.
  • Employer-paid life insurance and accidental death and dismemberment insurance.
  • Employer-paid short- and long-term disability insurance.
  • Mindfulness and wellness trainings, wellness platforms, Employee Assistance and Resilience Programs, and time away support.
  • Office wellness activities and support for work-life balance.

Interested in this position?

Apply directly on the company website

Apply Now

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