Maior - Executive Operations Coordinator

44 minutes ago
Full-time
Junior
Project and Program Management
Jobrack

Jobrack

JobRack is the first specialized remote worker job board and done-for-you service connecting businesses with high-quality Eastern European developers, project managers, virtual assistants, and other remote workers. The platform facilitates the hiring p...

Professional Services
11-50
Founded 2016

Description

  • Manage the CEO’s calendar and work backwards from deadlines to keep priorities on track.
  • Support the CEO with day-to-day nudging, admin, and project coordination.
  • Keep the two existing team members moving and delivering on time.
  • Manage vendors, follow up on progress, unblock issues, and push back when scope is off.
  • Handle client onboarding administration, including interview trackers and scheduling 30+ interviews.
  • Track onboarding status and related project details across client engagements.
  • Identify repeatable processes and help automate them over time.
  • Build AI skills, workflows, and light automations to speed up deliverables.
  • Ask smart follow-up questions and connect information across the business.

Requirements

  • 3+ years of combined executive assistant and project management experience.
  • AI fluency with an understanding of how to structure LLMs and use tools responsibly.
  • Hands-on experience with light automation and agents, such as Make or Zapier.
  • Ability to build logical, block-by-block workflows.
  • Strong attention to detail and client-ready output with no typos.
  • Ability to push back diplomatically with vendors and redirect them to what is needed.
  • Curiosity and willingness to learn independently when stuck.
  • Experience in or understanding of professional services environments such as law firms, accounting firms, or consulting (preferred).
  • Ability to work about four hours of overlap with US Eastern (New York) mornings.
  • Comfort working remotely as an independent contractor and handling your own local tax procedures.

Benefits

  • $2,500–2,750 per month.
  • Full-time role.
  • Fully remote work.
  • 20 days of personal and vacation time per year.
  • Year-end bonus.
  • Spot bonuses for exceptional performance.

Interested in this position?

Apply directly on the company website

Apply Now

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