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Executive Assistant to Chief Medical Officer

1 day, 4 hours ago
United States
Full-time
Mid Level
Executive Assistant
Operations
Apply Now
Immortals

Immortals

Immortals is an esports organization dedicated to enhancing the fan experience and prioritizing player well-being while competing in major gaming leagues.

Media
11-50
Founded 2015
$30M raised
View All Jobs 2

Description

  • Manage the CMO’s inbox across Gmail, Slack, and Teams by triaging messages, drafting routine responses, and escalating high-stakes matters.
  • Own the CMO’s calendar, coordinate meetings across platforms, and protect time for strategic work.
  • Prepare executive briefings, one-pagers, and summaries using market, competitive, and internal information.
  • Capture meeting notes, track action items and deadlines, and coordinate follow-up across stakeholders.
  • Arrange travel, conference logistics, site visits, and expense reports.
  • Coordinate physician licensure and credentialing documentation with physician groups and licensing providers.
  • Serve as the liaison between the CMO and care coordination team for scheduling, availability, patient flow, and operational priorities.
  • Schedule patient appointments and identify urgent cases, workflow bottlenecks, and complex coordination issues.
  • Coordinate provider and concierge-team education sessions, recurring meetings, and related logistics.
  • Track CMO initiatives, timelines, dependencies, stakeholder relationships, and cross-functional communications.

Requirements

  • Demonstrated organizational excellence, systems thinking, and ability to manage competing priorities in an ambiguous startup environment.
  • Strong discretion and judgment when handling sensitive clinical, business, and personnel information.
  • Clear, concise writing and diplomatic communication with clinical staff, executives, board members, and external partners.
  • Proficiency with Gmail, Google Calendar, Slack, and cloud-based tools, with the ability to learn new platforms quickly.
  • Ability to work autonomously, anticipate needs, and solve problems with minimal direction.
  • Healthcare operations, startup, or CMO/executive support experience strongly preferred.
  • Intellectual curiosity and interest in healthcare, clinical context, and industry trends.
  • Previous executive assistant experience preferred.
  • Experience with coordination, physician licensing, or credentialing preferred.
  • Familiarity with physician regulatory requirements and early-stage startup environments preferred.

Benefits

  • $90,000–$130,000 salary range.
  • Equity package.
  • Benefits package.

Interested in this position?

Apply directly on the company website

Apply Now

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