Virtual Adminstrative Assistant (Remote) | LATAM

3 weeks, 5 days ago
Full-time
Junior
Customer and Technical Support
Hire Hawk

Hire Hawk

We help businesses hire talent globally, compliantly, and with a smile. We manage all planning, sourcing, vetting, hiring, payroll, and performance management.

Description

  • Manage and optimize the owner’s and sales team’s calendars so priorities stay on schedule.
  • Schedule appointments end to end, including confirmations, reminders, reschedules, and follow-ups.
  • Serve as the professional first point of contact for clients by phone.
  • Support sales outreach with light research, background notes, and prep summaries.
  • Build and maintain a reliable follow-up system so requests and action items do not get missed.
  • Coordinate with the owner, sales team, clients, and other internal partners to keep work moving smoothly.
  • Keep information organized across calendar, email, notes, and CRM tools as applicable.
  • Identify gaps in current workflows and suggest improvements to templates and coordination processes.

Requirements

  • Bilingual fluency in English and Spanish, both verbal and written.
  • 1+ years of experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or Operations Coordinator.
  • Proven experience managing calendars and scheduling appointments with high volume and frequent changes.
  • Confidence and professionalism when speaking with clients over the phone.
  • Strong written communication skills for concise, accurate, client-ready messages.
  • Ability to work autonomously with strong ownership and follow-through.
  • Experience supporting a founder, executive, or small sales-driven, client-facing team is preferred.
  • Familiarity with CRMs or sales support workflows is preferred.
  • Experience coordinating across multiple stakeholders or departments in a remote setting is preferred.
  • Exposure to consulting, engineering, construction, or professional services environments is preferred.

Benefits

  • Access to a $200k+ perk marketplace with instant discounts on 150+ services.
  • Access up to 50% of approved earnings before payday.
  • No credit checks or fees for early earnings access.

Interested in this position?

Apply directly on the company website

Apply Now

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