GitLab

GitLab: The comprehensive DevOps platform revolutionizing software development with automation, AI workflows, and essential tools for efficient collaboration.

Internet Software & Services

Information Technology

1K-5K (1630)

Founded 2014

160 open positions

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Executive Assistant

4 hours, 6 minutes ago

United States

Full-time

Senior

Executive Assistant

Operations

Apply Now

GitLab

GitLab: The comprehensive DevOps platform revolutionizing software development with automation, AI workflows, and essential tools for efficient collaboration.

Internet Software & Services

1K-5K

Founded 2014

View All Jobs 160

Description

Support the VP of Business Systems, VP of Support, and VP of Data with scheduling, logistics, communication, and day-to-day execution.
Manage complex calendars by vetting requests, resolving conflicts, prioritizing meetings, and protecting time for high-impact work.
Prepare complete meeting agendas using high-level meeting descriptions and linked materials.
Maintain regular communication with leaders and flag items that need review, decisions, or escalation.
Track updates from direct reports, peers, and cross-functional partners to provide visibility into progress, dependencies, and deliverables.
Coordinate travel arrangements including flights, ground transportation, hotel bookings, visas, security-related needs, and supporting documentation.
Process expense reports, monitor reimbursements, and handle administrative workflows accurately and on time.
Partner with People Operations, IT, Security, recruiting teams, and other Executive Assistants on onboarding, interview scheduling, team meetings, onsites, event planning, and coverage.
Use AI tools to streamline routine work and improve information synthesis for leadership decisions.

Requirements

Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams.
Experience working in a technology environment.
Ability to anticipate needs, identify risks early, and work independently in an all-remote, fast-changing company.
Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows.
Clear written and verbal communication skills in English.
Comfort using tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai (not critical), and similar administrative or expense platforms.
Ability to synthesize information from multiple sources into agendas, summaries, trackers, and preparation materials.
Experience collaborating across functions and with people from different backgrounds.
Transferable experience from administrative support, project coordination, or related operational roles is welcomed.

Benefits

Base salary range of $78,000 to $130,000 USD for the listed level in the United States.
Benefits to support health, finances, and well-being.
Flexible Paid Time Off.
Equity compensation and an Employee Stock Purchase Plan.
Growth and Development Fund.
Parental leave.
Home office support.
Team Member Resource Groups.

Interested in this position?

Apply directly on the company website

Apply Now

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