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Executive Assistant

3 weeks, 3 days ago
United States
Full-time
Senior
Executive Assistant
Operations
Apply Now
GitLab

GitLab

GitLab: The comprehensive DevOps platform revolutionizing software development with automation, AI workflows, and essential tools for efficient collaboration.

Internet Software & Services
1K-5K
Founded 2014
View All Jobs 119

Description

  • Support the VP of Business Systems, VP of Support, and VP of Data with scheduling, logistics, communication, and day-to-day execution.
  • Manage complex calendars by vetting requests, resolving conflicts, prioritizing meetings, and protecting time for high-impact work.
  • Prepare complete meeting agendas using high-level meeting descriptions and linked materials.
  • Maintain regular communication with leaders and flag items that need review, decisions, or escalation.
  • Track updates from direct reports, peers, and cross-functional partners to provide visibility into progress, dependencies, and deliverables.
  • Coordinate travel arrangements including flights, ground transportation, hotel bookings, visas, security-related needs, and supporting documentation.
  • Process expense reports, monitor reimbursements, and handle administrative workflows accurately and on time.
  • Partner with People Operations, IT, Security, recruiting teams, and other Executive Assistants on onboarding, interview scheduling, team meetings, onsites, event planning, and coverage.
  • Use AI tools to streamline routine work and improve information synthesis for leadership decisions.

Requirements

  • Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams.
  • Experience working in a technology environment.
  • Ability to anticipate needs, identify risks early, and work independently in an all-remote, fast-changing company.
  • Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows.
  • Clear written and verbal communication skills in English.
  • Comfort using tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai (not critical), and similar administrative or expense platforms.
  • Ability to synthesize information from multiple sources into agendas, summaries, trackers, and preparation materials.
  • Experience collaborating across functions and with people from different backgrounds.
  • Transferable experience from administrative support, project coordination, or related operational roles is welcomed.

Benefits

  • Base salary range of $78,000 to $130,000 USD for the listed level in the United States.
  • Benefits to support health, finances, and well-being.
  • Flexible Paid Time Off.
  • Equity compensation and an Employee Stock Purchase Plan.
  • Growth and Development Fund.
  • Parental leave.
  • Home office support.
  • Team Member Resource Groups.

Interested in this position?

Apply directly on the company website

Apply Now

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