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Virtual Executive Assistant

10 hours, 59 minutes ago
India, Philippines
Full-time
Junior
Executive Assistant
Operations
Asana ClickUp Notion
Apply Now
Fresh Prints

Fresh Prints

Fresh Prints specializes in providing custom apparel and promotional products, offering over 1000 designs and 500 branded items tailored to the latest retail fashion trends, with a focus on serving student groups and organizations across various campuses.

Textiles, Apparel & Luxury Goods
251-1K
Founded 2009
View All Jobs 20

Description

  • Own end-to-end calendar management, including scheduling, rescheduling, prioritization, and protection of focus time.
  • Coordinate meetings across multiple stakeholders and time zones, and prepare agendas, context, and supporting materials in advance.
  • Capture meeting transcripts using Fireflies or similar tools, then turn discussions into concise notes, summaries, and next steps.
  • Track follow-ups, action items, and outstanding dependencies to ensure commitments are completed on time.
  • Manage and triage inbox communications daily, draft routine responses, and escalate urgent matters as needed.
  • Coordinate domestic travel arrangements, itineraries, changes, expense submissions, receipts, and policy compliance.
  • Support daily and weekly planning, maintain task trackers and priority lists, and coordinate action items across teams.
  • Serve as a trusted administrative and operational partner for the VP of Services & Operations.

Requirements

  • 3+ years of experience supporting senior executives, founders, or leadership teams.
  • Experience as an Executive Assistant, Virtual Executive Assistant, Executive Operations Coordinator, or in a similar role.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal English communication skills.
  • High attention to detail and consistent follow-through.
  • Ability to manage confidential information with discretion and professionalism.
  • Strong judgment in prioritization and escalation.
  • Experience managing executive calendars and inboxes.
  • Comfort working independently in a remote environment with meaningful overlap with U.S. business hours.
  • Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
  • Experience with Fireflies, AI meeting assistants, or similar productivity tools.
  • Familiarity with Slack, Notion, Asana, ClickUp, or similar collaboration and project management tools.
  • Preferred: experience supporting executives in fast-growing startups or high-growth environments.
  • Preferred: experience coordinating cross-functional teams and projects.
  • Preferred: experience with travel coordination and expense management.
  • Preferred: familiarity with AI-powered productivity tools and workflow automation.

Benefits

  • Competitive compensation based on experience.
  • Fully remote work environment.
  • Full-time, long-term opportunity with growth potential.
  • Exposure to leadership and company operations.
  • Professional growth and development opportunities.
  • Collaborative and supportive team environment.

Interested in this position?

Apply directly on the company website

Apply Now

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