Operations & Administrative Coordinator

3 weeks, 4 days ago
Full-time
Mid Level
Operations
Fresh Prints

Fresh Prints

Fresh Prints specializes in providing custom apparel and promotional products, offering over 1000 designs and 500 branded items tailored to the latest retail fashion trends, with a focus on serving student groups and organizations across various campuses.

Textiles, Apparel & Luxury Goods
251-1K
Founded 2009

Description

  • Prepare weekly employee utilization, project status, budget, and hours reporting.
  • Maintain project profitability, P&L, and quarterly retainer-client reporting.
  • Ensure reports are accurate, consistent, timely, and highlight issues for leadership.
  • Manage prospect lists, CRM records, outreach tracking, follow-ups, and sales-process administration.
  • Draft outbound sales emails using AI, templates, leadership input, and prospect research.
  • Coordinate marketing campaigns, events, partnerships, timelines, vendors, budgets, and follow-up activities.
  • Provide light inbox, document, research, and administrative support.
  • Maintain organized systems across Google Drive, Asana, Front, Harvest, CRM platforms, and other tools.
  • Identify opportunities to simplify, standardize, or automate recurring administrative processes.
  • Follow up proactively with team members and leadership to keep deadlines and initiatives on track.

Requirements

  • 2–5 years of experience in operations, agency coordination, business operations, project coordination, executive support, or a similar role.
  • Exceptional organization, attention to detail, and follow-through.
  • Strong spreadsheet skills and comfort working with operational and financial data.
  • Basic understanding of revenue, budgets, margins, utilization, and P&L reporting.
  • Excellent written and verbal English; international school background strongly preferred.
  • Comfort using AI tools for research, information organization, and first drafts.
  • Ability to learn and work across multiple software platforms.
  • Ability to turn loosely defined tasks into organized plans.
  • Confidence communicating with senior team members and following up on deadlines.
  • Experience in an agency, ecommerce, consulting, or professional services environment preferred.
  • Familiarity with Shopify or ecommerce preferred.
  • Experience with Asana, Harvest, Front, Attio or another CRM, Google Workspace, and AI tools preferred.
  • Experience producing utilization, profitability, project-budget, or internal business reporting preferred.

Interested in this position?

Apply directly on the company website

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