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Virtual Assistant

2 days, 16 hours ago
Mexico, Argentina, El Salvador, Peru, Venezuela, Colombia
Part-time
Junior
Virtual Assistant
Operations
CRM Shopify
Apply Now
Freelance Latin America

Freelance Latin America

Freelance Latin America connects businesses with skilled international remote workers in any industry. Maximize your business growth potential while keeping costs low by connecting with specialized bilingual freelancers through our remote staffing solu...

Professional Services
1-10
Founded 2017
View All Jobs 11

Description

  • Reconcile bank and credit card transactions in Xero and maintain accounting records.
  • Upload receipts and invoices to Hubdoc and support accounts payable and receivable workflows.
  • Monitor overdue accounts receivable, follow up on outstanding payments, and communicate payment updates with vendors or clients.
  • Review and triage Gmail inboxes daily and respond to booking, invoice, and basic inquiry emails.
  • Prepare and send invoice proposals, then follow up weekly on open quotes and proposals.
  • Review Shopify order activity and identify potential leads or trends.
  • Build and update potential client lists, schedule meetings and consultations in Calendly, and track client communication in a shared CRM or project tool.
  • Build project timelines and task lists, follow up with project managers or collaborators, and maintain project documentation in Google Drive.
  • Organize digital files, records, checklists, and SOPs, and place online orders for office or studio supplies as needed.
  • Support occasional Canva design tasks and other administrative duties as assigned.

Requirements

  • Fluent English and Spanish communication skills.
  • Experience with Xero, Hubdoc, Gmail, Google Drive, Google Docs, and Google Sheets.
  • Familiarity with Shopify, Calendly, Canva, CRM, or project management tools.
  • Strong attention to detail and consistent follow-through.
  • Ability to manage accounting, administrative, and client-facing tasks professionally.
  • Comfort working independently and escalating important issues when needed.
  • Strong organizational skills and the ability to prioritize tasks across departments.
  • Availability to work part-time Monday to Friday between 8:30/9:30am and 12:30/1:30pm Pacific Time (GMT -8:00).

Benefits

  • Fully remote work environment.
  • Stable, long-term collaboration.
  • Clear scope of responsibilities and structured workflows.
  • Training and onboarding support.
  • Opportunity to work with international teams.
  • Exposure to modern tools and professional processes.
  • Supportive and collaborative work culture.
  • Opportunity for skill development and career growth.

Interested in this position?

Apply directly on the company website

Apply Now

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